About the Role
The South African Police Service is looking for dedicated individuals to join their team as Secretaries in Pretoria. This role not only supports the administrative functions of the department but also plays a crucial part in facilitating effective communication and coordination within the organization. Based in the heart of Pretoria, you will be contributing to the public service sector, where your efforts directly impact the efficiency and effectiveness of the police service, ultimately benefiting the community and enhancing public safety.
As a Secretary, you will work closely with Section Heads in the Research Section, offering valuable administrative support that keeps operations running smoothly. This position is vital for ensuring that meetings are well-organized, documents are accurately prepared, and communication flows seamlessly. Your organizational skills and attention to detail will help in creating a structured environment that fosters productivity and collaboration within the team.
About the Department
The South African Police Service is committed to serving and protecting the citizens of South Africa while upholding the law and maintaining peace. The department’s mission is to provide a safe and secure environment for all, which is achieved through various initiatives and dedicated personnel. Working within this department means being part of a larger purpose, contributing to the safety and wellbeing of communities across the nation.
What You’ll Do
- Provide secretarial and administrative support to the Section Heads.
- Manage and maintain the diary of the Section Head, coordinating meetings effectively.
- Prepare meeting venues, take minutes, and ensure necessary refreshments are provided.
- Type and format documents, reports, letters, and memorandums.
- Oversee the flow of documents and handle general correspondence, including emails.
- Screen incoming and outgoing calls professionally.
- Maintain a brought forward system for document management.
- Arrange travel and accommodation as needed.
What You’ll Need
- A minimum of four years’ experience in a similar administrative role.
- Proven competency in core functions of the post.
- Proficiency in English and one other official South African language.
- A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification (NQF Level 4).
- A three-year Diploma or Degree (NQF Level 6 or higher) is an advantage.
- Strong computer literacy, especially in MS Word, Excel, and Outlook.
- Excellent verbal and written communication skills.
- Good interpersonal skills and ability to work under pressure.
How to Apply
Please refer to the application instructions provided below.
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