Registry Clerk – Pretoria – Department Of Cooperative Governance

About the Role

The Department of Cooperative Governance is seeking a dedicated Registry Clerk to join its team in Pretoria, Hatfield. This role plays a crucial part in ensuring the efficient management of documents and records, which ultimately supports the department’s mission to enhance service delivery within the community. As a Registry Clerk, you will be at the forefront of maintaining organized and accessible records that facilitate effective communication and collaboration among various government entities.

In this position, you will engage in essential clerical support functions, including registering and distributing documents, managing file systems, and maintaining records. Your contributions will directly impact the department’s ability to operate smoothly and effectively, ensuring that vital information is readily available for decision-making and service provision. This role is an excellent opportunity for individuals looking to make a meaningful difference in public service while developing their professional skills.

About the Department

The Department of Cooperative Governance is committed to fostering a well-integrated system of governance across all levels—national, provincial, and local. Its vision focuses on sustainable development and enhanced service delivery, making it a key player in the South African public service landscape. Working here means being part of a team dedicated to improving the lives of citizens through effective governance and community engagement initiatives.

The department prioritizes the investment in human capital and aims to promote inclusivity and diversity within its workforce. By filling this Registry Clerk position, the department is looking to enhance its operational capacity and ensure that it can continue to meet the needs of the communities it serves.

What You’ll Do

• Provide general clerical support services, including document registration, sorting, and distribution.
• Open new files and manage the Register of Files Opened in accordance with registry procedures.
• Close files and update records as necessary, ensuring accurate documentation and record-keeping.
• Maintain and replace worn-out file covers as needed.
• Complete control sheets and report files due for disposal.
• Record documents for scanning in the Register of Scanned Documents.
• Retrieve, issue, and receive files, as well as photocopy and scan documents upon request.
• Assist in the arrangement and packing of records for archival transfer and manage logistical aspects of record transfers.
• Contribute to driving operational excellence and compliance within the department.

What You’ll Need

• A National Senior Certificate / Grade 12 (NQF level 4) as recognized by the South African Qualifications Authority.
• No prior work experience is required for this role.
• Basic job knowledge and understanding of clerical functions.
• Strong verbal and written communication skills.
• Good interpersonal relations and the ability to work well in a team.
• Flexibility, planning, and organizing skills to manage tasks effectively.

How to Apply

Please refer to the application instructions below.