Registry Clerk – Polokwane – Department Of Human Resources

About the Role

The Department of Human Resources is looking for a motivated and detail-oriented Registry Clerk to join its team in Polokwane. This role is crucial for the effective management of personnel records and knowledge management within the department. As a Registry Clerk, you will be responsible for a range of clerical tasks that support the Human Records Management function, ensuring that vital documents and files are accurately maintained and easily accessible.

Based in the vibrant city of Polokwane, this position plays a significant role in enhancing the efficiency and integrity of public service operations. By managing human resource records, you contribute directly to the department’s commitment to transparency and accountability, which are essential for building trust within the community.

About the Department

The Department of Human Resources is dedicated to fostering a capable and well-managed workforce that supports the goals of the public service. With a mission to enhance the quality and accessibility of human resource management, this department focuses on implementing best practices in records management and compliance with legislative frameworks. Working here means being part of a team that values integrity, collaboration, and service excellence, ultimately benefiting the citizens of South Africa.

What You’ll Do

• Provide clerical support to the Human Records Management team.
• Open and close files, ensuring accurate tracking of all documents.
• Assign folio numbers to incoming documents and correspondence.
• Maintain registers and ensure the safekeeping of personal records.
• Facilitate the disposal of records in compliance with statutory requirements.
• Conduct quarterly audits of active documents and files.
• Handle telephonic and other client enquiries effectively.
• Assist in the electronic scanning and archiving of records.
• Coordinate the maintenance of filing systems and schedules for records management.
• Provide reproduction services for human resource records as needed.

What You’ll Need

• A Grade 12 certificate or an NQF level 4 qualification recognized by SAQA.
• Knowledge of Registry duties and practices, including data capturing.
• Familiarity with the legislative framework governing public service operations.
• Understanding of storage and retrieval procedures relevant to the work environment.
• Strong organizational skills and attention to detail.

How to Apply

Please submit your application before the closing date as late applications will not be considered.