Receptionist – Ku-gompo City – Department Of Cultural Affairs And Sport

About the Role

The Department of Cultural Affairs and Sport is seeking a dedicated Receptionist to join their team at the EL Museum in Ku-Gompo City. This role is vital to the smooth operation of the office, as it serves as the first point of contact for visitors and callers alike. By providing excellent secretarial and clerical support, you will help create a welcoming environment that fosters community engagement and appreciation for cultural heritage. Your efforts will directly contribute to the museum’s mission of enriching lives through the arts and culture, making this position crucial for promoting public service and community well-being.

As a Receptionist, you will be at the heart of the EL Museum’s operations, ensuring that all inquiries are handled with professionalism and care. This role not only involves managing calls and coordinating appointments but also includes organizing meetings and events that highlight the rich cultural tapestry of South Africa. Your ability to communicate effectively with diverse individuals will help strengthen the museum’s ties to the local community, making your role both rewarding and impactful.

About the Department

The Department of Cultural Affairs and Sport plays a significant role in promoting the arts, culture, and sports within the community. Through various initiatives and programs, the department aims to foster social cohesion and enhance the quality of life for all South Africans. By working in this department, you will be part of a team that is dedicated to preserving and promoting the cultural identity of the nation, making a difference in the lives of individuals and communities.

What You’ll Do

• Provide secretarial support, including answering, screening, and forwarding calls to the appropriate staff members.
• Welcome visitors, assess their needs, and direct them to the correct personnel.
• Coordinate appointments with the Appointments Secretary and manage the scheduling of meetings.
• Type documents and manage correspondence for staff within the office.
• Operate office equipment such as fax machines and photocopiers.
• Liaise with travel agencies to arrange travel for staff members.
• Identify venues and organize refreshments for meetings and events.
• Process travel and subsistence claims for office staff.
• Handle courier services and manage telephone accounts.
• Procure standard office supplies like stationery and refreshments.

What You’ll Need

• A National Senior Certificate is required.
• An NQF level 6 qualification in Office Administration, Business Administration, Secretarial Studies, or Public Administration is an added advantage.
• No prior work experience is necessary, although exposure to a similar environment will be beneficial.
• Excellent language skills with the ability to communicate effectively with diverse individuals.
• Good telephone etiquette and computer literacy, particularly with Microsoft Applications.
• Strong organizational skills and a high level of reliability.
• Ability to handle correspondence with tact and discretion.
• Good grooming and presentation.
• Familiarity with relevant policies and procedures applicable to the role.

How to Apply

Please submit your application before the closing date as late applications will not be considered.