About the Role
The Eastern Cape College of Emergency Care is seeking a dedicated Provisioning Officer to join its Head Office team in East London. This role is essential in ensuring that the college operates smoothly and efficiently, greatly contributing to the effective delivery of public service in the region. By managing the procurement process, the Provisioning Officer will help secure the resources necessary for the college to provide high-quality education and training in emergency care.
As a Provisioning Officer, you will play a pivotal role in serving the Bid Evaluation Committee and assisting with the procurement of goods and services. Your efforts will not only support the college’s operational needs but also foster relationships with suppliers, ensuring that the community benefits from timely and reliable services in emergency care. This position is an opportunity to make a real impact in the public sector while developing your career in supply chain management.
About the Department
The Eastern Cape College of Emergency Care is committed to training professionals in the field of emergency services, ensuring that the province is equipped with qualified and capable personnel. The college’s mission is to provide quality education and training that meets the needs of the community and the standards of the healthcare system. Working here means being part of a dedicated team that values excellence and strives to improve public health and safety through education.
What You’ll Do
- Serve as the secretariat for the Bid Evaluation and Bid Adjudication Committees.
- Compile and submit bid documents and specifications for approval.
- Prepare tender adverts and manage submissions of expressions of interest.
- Receive and open bid documents and coordinate tender briefing sessions.
- Maintain a database of approved suppliers and source quotations as per threshold values.
- Ensure compliance with procurement policies and relevant legislation.
- Generate purchase orders and assist in the receipt of goods and services.
- Provide effective Contract Management services and maintain supplier relationships.
What You’ll Need
- Matric or equivalent, plus a recognized National Diploma or Degree in Supply Chain Management, Logistics, or Public Management (NQF level 6).
- 2 to 3 years of experience in supply chain management or a relevant environment.
- A valid Driver’s License is an added advantage.
- Basic knowledge of supply chain policies, PFMA, Treasury regulations, and applicable SCM prescripts.
- Strong planning, organizing, communication, and interpersonal skills.
- Computer literacy and a customer care service orientation.
How to Apply
Please refer to the application instructions below.
Requirements
Matric or equivalent plus a recognized National Diploma / Degree in Supply Chain Management/ Logistics/Public Management (NQF level 6).2 - 3 years’ experience in supply chain management or relevant environment.
Valid Driver’s License will be an added advantage.
Competencies: Basic knowledge of supply chain policies, procedures and practices.
Basic Knowledge and understanding of PFMA, Treasury regulations and applicable SCM prescripts.
Knowledge of demand and acquisition will be added advantage.
Knowledge and understating of legislative framework governing the Public Services.
Knowledge of procedures in terms of the working environment.
Knowledge of Coltech.
Knowledge of Department of Higher Education mandate.
Skills: Planning and organizing; Report writing; Communication and interpersonal; Flexibility; Computer literacy; Customer care services; Teamwork.
Job Duties
Serve as a secretariat to the Bid Evaluation Committee and Bid Adjudication Committee (includes obtaining approval).Assist in the compilation of bid documents and submit specifications to the Bid Committee and finance department for budget purposes.
Prepare tender averts and receive submissions of expressions of interest.
Receive and open bid documents.
Arrange and coordinate tender briefing sessions and prepare attendance registers.
Compile a database of approved suppliers.
Source quotations from database according to the threshold values determined by the National Treasury.
Source quotations from accredited suppliers through College database.
Provide review of quotations, specifications and all documents supplied by the supplier to comply with the prescribed requirements.
Arrange and coordinate briefing sessions where necessary.
Implement procurement policies in line with relevant prescripts and legislation.
Generate purchase orders, submissions for approval and submission of purchase orders to the relevant parties.
Aid in the receipt of goods and services through the MIS and submission to Finance department.
Assist in the provision of an effective Contract Management service to the College.
Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services.
Provide logistical and disposal service.
Provide asset management service to the College.
