Personal Assistant – Sunnyside, Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Personal Assistant based in the vibrant suburb of Sunnyside, Pretoria. This role is vital for providing comprehensive secretarial and administrative support to the manager, ensuring the smooth operation of daily tasks and the efficient management of information. As a Personal Assistant, you will play an essential role in enhancing the productivity of your manager, directly contributing to the effectiveness of public service in South Africa.

In this dynamic position, your responsibilities will include managing appointment schedules, coordinating travel arrangements, and maintaining a streamlined flow of information within the office. Your contribution will not only support your manager but also have a broader impact on the community by ensuring that public services are delivered effectively and efficiently. This is an exciting opportunity to be part of a team that values integrity, dedication, and service to the public.

About the Department

The Department of Public Service and Administration is committed to enhancing the quality and efficiency of public service in South Africa. The department’s mission is to promote good governance and effective public administration by ensuring that government services are delivered in a transparent and accountable manner. Working here means being part of a team that strives for excellence and aims to make a tangible difference in the lives of citizens.

The department focuses on implementing policies and initiatives that improve service delivery, support public servants, and foster a culture of professionalism within the public sector. Joining this department means contributing to these vital goals while growing your career in a supportive and dynamic environment.

What You’ll Do

• Provide secretarial and receptionist support, managing telephone calls and inquiries with discretion.
• Finalize routine inquiries and perform advanced typing tasks, operating office equipment efficiently.
• Record the manager’s engagements, manage appointment schedules, and assess the urgency of meeting requests.
• Ensure the effective flow and safekeeping of information and documents, compiling reports, and drafting necessary documents.
• Coordinate travel arrangements, prepare advances and S&T claims, and handle accommodation bookings.
• Organize logistics for meetings and staff sessions, including compiling meeting packs and recording minutes.
• Assist with budget administration, collecting and coordinating budget documents, and monitoring commitments and expenditures.
• Manage office procurement, including ordering stationery and office equipment, ensuring requisitions are processed appropriately.

What You’ll Need

• A Senior Certificate with a Secretarial Certificate or Diploma.
• 1-2 years of experience in a Secretarial or Office Management environment.
• Proven ability to provide administrative support to senior management effectively.
• Strong telephone, reception, and diary management skills.
• Advanced typing, drafting, and document preparation skills.
• Experience in compiling reports, maintaining records, and managing filing systems.
• Proficiency in coordinating meetings, preparing agendas, and taking minutes.
• Familiarity with arranging travel, accommodation, and handling office procurement.
• Good computer literacy, particularly with Microsoft Office Packages, and ability to use standard office equipment.
• Strong interpersonal skills, maintaining discretion and confidentiality when dealing with stakeholders.

How to Apply

To apply visit the application instructions below.