Executive Office Manager – Sunnyside, Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Executive Office Manager for the Office of the Deputy in Sunnyside, Pretoria. This role plays a vital part in ensuring the smooth operation of the Deputy Director-General’s office, serving as a cornerstone of support for high-level administrative functions. By managing day-to-day office activities, you will contribute significantly to the efficiency and effectiveness of public service, directly impacting the community and enhancing the overall governance framework.

In this capacity, you will engage with a range of stakeholders and coordinate essential communications within the Department. Your efforts will help to streamline operations, ensuring that the Deputy is well-prepared for meetings and engagements. This position is a fantastic opportunity for individuals who are passionate about public service and committed to making a difference in South Africa.

About the Department

The Department of Public Service and Administration is dedicated to promoting a professional, capable public service that serves the needs of all South Africans. Its mission includes improving the quality of governance and ensuring that government services are accessible and efficient. Working in this department means being part of a transformative journey aimed at fostering accountability, responsiveness, and inclusivity within the public sector.

What You’ll Do

• Manage administrative operations for the Deputy Director-General’s office, ensuring effective office systems and records management.
• Provide high-level executive administrative support, including managing appointments, preparing briefing packs, and drafting correspondence.
• Coordinate the flow of information and submissions, prioritizing incoming documentation and ensuring confidentiality in handling sensitive matters.
• Organize and support meetings chaired by the Deputy, including compiling meeting packs, recording minutes, and monitoring the implementation of decisions.
• Act as the liaison between the Deputy’s office, the Ministry, and various stakeholders, coordinating responses to inquiries.
• Oversee financial and resource administration, monitoring budget expenditures and preparing necessary documentation for adjustments.
• Arrange travel logistics and event coordination, preparing itineraries and liaising with travel agencies for international engagements.

What You’ll Need

• A qualification at NQF 6 in Secretarial Studies, Office Administration, Public Administration, or Business Administration, as recognized by SAQA.
• 3 to 5 years of experience providing office support services to senior management in a public or private sector environment.
• Proven experience in high-level administrative support, including diary management, meeting coordination, and briefings.
• Strong office and records management skills, with knowledge of National Archives compliance.
• Excellent minute-taking, drafting, and editing skills for a range of correspondence and briefing notes.
• Experience in coordinating complex travel arrangements and managing protocol for official events.
• Strong interpersonal skills with the ability to liaise effectively across government and with external partners.
• Good computer literacy, particularly with MS Office, and familiarity with filing and management information systems.

How to Apply

Please submit your application before the closing date as late applications will not be considered.