Personal Assistant – Randfontein – Western Tvet College

About the Role

The Office of the Principal at Western TVET College is on the lookout for a skilled Personal Assistant to provide vital support in Randfontein, Gauteng. This role is crucial as it ensures the smooth operation of the principal’s office, which directly impacts the effectiveness of the institution’s leadership. By joining this dynamic team, you will play a significant part in enhancing public service in education, helping to shape the future of students and the broader community.

As a Personal Assistant, you will be the backbone of the office, ensuring that all administrative tasks are handled efficiently. From managing schedules to coordinating logistics for meetings, your contribution will help facilitate effective communication and decision-making within the college. This position not only demands attention to detail but also offers the chance to be at the forefront of a transformative educational environment in South Africa.

About the Department

Western TVET College serves as an essential institution within the education sector, focusing on providing vocational training that equips students with the skills necessary for the workforce. The department is dedicated to fostering an environment of learning and growth, ensuring that every student has the opportunity to succeed. Working here means being part of a mission that not only uplifts individuals but also strengthens communities through education and skill development.

What You’ll Do

• Provide secretarial support to the principal, ensuring all tasks are completed accurately and on time.
• Operate and maintain office equipment, ensuring all tools are in good working order.
• Record and manage the principal’s engagements and appointments, facilitating effective scheduling.
• Compile and manage documentation, ensuring compliance with relevant legislation and policies.
• Coordinate travel arrangements and procure standard office supplies for the principal’s activities.
• Support the manager in organizing meetings, including recording minutes and following up on resolutions.
• Monitor expenditure and provide reports to the principal regarding budget allocations and commitments.
• Stay updated with policies and procedures relevant to the office, ensuring efficient operations.

What You’ll Need

• Matric/Grade 12 Certificate and a recognized 3-year National Diploma or Degree in Office Management, Public Management, or a relevant field.
• A minimum of 3 to 5 years of experience in supporting senior management.
• Valid driver’s license and computer literacy are essential.
• Strong knowledge of relevant legislation and policies, alongside excellent planning and organizational skills.
• Good communication skills, both written and verbal, with the ability to maintain confidentiality.
• A high level of reliability and the ability to work extra hours when necessary.

How to Apply

Please hand deliver your application or email it to [email protected] in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.