Personal Assistant – Pretoria – Emergency Medical Services

About the Role

The Emergency Medical Services is seeking a dedicated Personal Assistant to provide vital support to the Director. This role, based in Pretoria, is crucial for ensuring the smooth operation of administrative functions within the department. As a Personal Assistant, you will play a key role in managing the Director’s diary, facilitating meetings, and ensuring high-level stakeholder engagement. Your work will directly contribute to the efficiency of public service, impacting the emergency medical response across South Africa.

In this position, you will be at the heart of decision-making, working closely with senior government officials and external partners. Your ability to manage competing demands and maintain confidentiality is essential for this role. The services you render will help uphold the standards of emergency medical care, ultimately benefiting the community and enhancing public trust in government services.

About the Department

The Emergency Medical Services (EMS) is dedicated to providing high-quality emergency medical care and ensuring rapid response to medical emergencies across South Africa. With a commitment to excellence, the EMS plays a vital role in promoting public health and safety. Working within this department means being part of a mission-driven team that prioritizes the well-being of the community and strives to improve the health outcomes of all citizens.

Joining the EMS not only offers you a chance to grow professionally but also allows you to make a meaningful contribution to society. Every role within the department, including that of a Personal Assistant, supports the overarching goal of delivering effective emergency services, which is crucial for public safety and health.

What You’ll Do

• Provide executive secretarial support, including diary management for the Director.
• Prepare meeting logistics and briefing packs for high-level engagements.
• Facilitate communication with stakeholders, ensuring adherence to protocols.
• Manage confidential documents and ensure compliance with POPIA and departmental regulations.
• Assist in the administration of the budget and track expenditures.
• Support the Director in coordinating meetings, events, and projects.
• Oversee office administration tasks, including performance management and supplies control.
• Stay updated on relevant public service policies and procedures.

What You’ll Need

• An accredited secretarial diploma or administrative qualification at NQF level 5.
• Previous experience providing secretarial or administrative support to senior management.
• A valid Code 8 driver’s license.
• Ability to work under pressure and meet tight deadlines.
• Professionalism, integrity, and discretion in handling sensitive information.
• Strong skills in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills, including minute-taking and report writing.
• Strong organizational and project management abilities.
• Knowledge of government protocols and administrative procedures.

How to Apply

Please refer to the application instructions below.