Personal Assistant – Pretoria – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Personal Assistant to join their team in Pretoria, Gauteng. This role is pivotal in providing essential secretarial and administrative support to a senior manager, ensuring the smooth operation of the office. As a Personal Assistant, you will be the first point of contact for internal and external stakeholders, playing a significant role in communication and coordination within the department. Your contributions will directly impact the efficiency of public service delivery, helping to uphold the standards and expectations of government jobs in South Africa.

In this dynamic environment, your responsibilities will include managing correspondence, scheduling appointments, and maintaining sensitive documents. This position not only demands excellent organizational skills but also a high level of discretion and professionalism, as you will frequently handle confidential information. By supporting the manager effectively, you will help foster a collaborative atmosphere that drives the mission of the department and ultimately benefits the community.

About the Department

The Department of Public Works and Infrastructure is committed to delivering sustainable infrastructure and public service excellence. Its mission revolves around creating a responsible, efficient, and accountable environment that fosters economic growth and social development. Working here means becoming an integral part of a team that contributes to the betterment of public resources and facilities, making a tangible difference in the lives of South Africans.

What You’ll Do

• Provide secretarial and receptionist support to the senior manager.
• Handle incoming calls with discretion and direct them appropriately.
• Manage the manager’s schedule, prioritizing appointments and engagements.
• Ensure that all office equipment is functioning optimally.
• Compile and maintain accurate documentation and reports.
• Draft and prepare necessary correspondence and documents.
• Coordinate logistics for meetings and manage travel arrangements.
• Keep track of budget expenditures and assist in financial administration.
• Respond to inquiries from various stakeholders and provide necessary information.
• Maintain a well-organized filing system for easy access to documents.

What You’ll Need

• A Grade 12 Certificate and a National Diploma in Secretarial/Office Administration or a relevant qualification.
• A minimum of 3 years’ experience in providing administrative support to senior management.
• Strong knowledge of relevant legislation, policies, and procedures.
• Proficiency in Microsoft Office and sound computer literacy.
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to work independently and manage time effectively.
• Demonstrated reliability and ability to work under pressure.
• Classified Secrets Security Clearance is required.

How to Apply

Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street) Berea Park, Pretoria, 0001 or by email to [email protected].