About the Role
The Department of Public Service and Administration is seeking an Assistant Director: Human Resource Administration to join their team in Pretoria. This pivotal role directly contributes to the efficiency and effectiveness of the public service by ensuring that recruitment, selection, and appointment processes are conducted seamlessly. The successful candidate will play a crucial role in shaping a workforce that serves the diverse needs of South Africans, making a tangible difference in the community.
Working in Pretoria, this position offers the chance to be part of a dynamic environment where your contributions directly impact the quality of public service delivery. As an Assistant Director, you will be at the forefront of implementing HR policies and ensuring that the department meets its strategic targets. This role is not just about filling positions; it’s about fostering a productive and engaged workforce that strives to improve the lives of citizens across South Africa.
About the Department
The Department of Public Service and Administration is dedicated to enhancing the effectiveness of the public sector, ensuring that it operates with transparency, accountability, and efficiency. With a mission to develop a skilled and capable workforce, the department fosters an environment where public servants are empowered to fulfill their roles effectively. Working here means being part of a team that prioritizes the needs of South Africans and strives for excellence in service delivery.
What You’ll Do
- Support effective recruitment and selection processes through policy development and implementation.
- Reduce vacancy rates in alignment with the department’s strategic plan.
- Compile and advertise job posts, ensuring proper communication with line managers.
- Conduct competency assessments and personnel suitability checks.
- Manage the administration of conditions of service, including leave and pension matters.
- Oversee housing allowance and state guarantee scheme applications.
- Provide administrative support and supervise team members to ensure departmental objectives are met.
- Prepare reports and maintain databases to track HR-related information.
What You’ll Need
- A recognised NQF Level 6 qualification in Human Resource Management, Human Resource Development, Public Administration, Public Management, or a related field.
- Five years of working experience in Human Resource Management or Administration, with at least three years at a supervisory level.
- Certificates in Introduction to PERSAL, PERSAL Administration, and Administration of Leave.
- Strong knowledge of relevant Acts, policies, and HR practices in the public service.
- Excellent verbal and written communication skills, along with computer literacy in MS Office and PERSAL.
- Valid driver’s license (candidates with disabilities preventing them from driving will also be considered).
How to Apply
Please follow the application instructions below.
Requirements
A recognised NQF Level 6 qualification in Human Resource Management / Human Resource Development / Public Administration / Public Management or related equivalent qualification.Five years’ working experience in Human Resource Management / Administration of which 3 years’ must be at supervisory level.
Experience in Recruitment, Selection and Appointments and Conditions of Service.
Applicants must be in possession of the Introduction to PERSAL, the PERSAL Administration and the Administration of Leave certificates.
Knowledge of relevant Acts, Policies and Prescripts.
Knowledge of relevant HR practices in the Public Service and in the Department.
Knowledge of relevant HR formulas.
Knowledge of interdependencies in other areas.
Knowledge of the mandate and objectives of the department.
PERSAL knowledge.
Basic Conditions of Employment Act.
Salary Structuring.
DPSA Directives.
Employment Equity Act.
Public Service Co-ordinating Bargaining Council (PSCBC) resolutions.
Rules and procedures related to conditions of service, HR compliance and reporting.
Leadership skills.
Project management.
Stakeholder management.
Verbal and written communication skills.
Computer literacy (MS Office, PERSAL and any electronic workflow system).
Ability to work under pressure.
Customer focus.
Interpersonal skills.
Ability to work 119 individually and in a team.
Problem solving skills.
Analytical skills.
Financial and number skills.
Supervisory and management leadership.
Presentation.
Change Management.
Highly flexible.
A valid driver’s license (Persons with disabilities that prevent them from driving will still be considered)
Job Duties
The successful candidate will be responsible for supporting effective recruitment, selection and appointment processes through policy development and the implementation of such policy; Reduction of vacancy rate in line with the target in the strategic plan; Compiling and advertising of posts; Provisioning of advice to line managers on recruitment matters in line with the relevant legislative framework and internal policies; Making written follow-ups with line managers on delayed recruitment activities to ensure that Posts are filled within time frames; Ensuring proper recording of applications and submission of applications to line managers within agreed upon standards; Writing quality recruitment submissions in respect of transfers and secondments etc; Arranging competency assessments; Conducting personnel suitability checks and verification of qualifications; Attending to any other recruitment related activities in the end to end process; Supporting the administration and application of conditions of service and benefits; Quality control of leave administration; Quality control of completed pension forms destined to GEPF/GPAA; Providing advice to employees on pension related matters; Providing advice to employees regarding medical aid administration (GEMS); Processing of resettlement of employees on transfers, appointments and retirement; Processing of long service recognition and arrange payments and hand out letters and certificates; Managing housing allowance and state guarantee scheme applications; Facilitating the process of resignations, retirements, deaths and dismissals; Giving advice , provide relevant forms and recommend/ approve leave gratuity payouts; Co-ordinating the PILIR process between the department and the Health Risk Manager, including writing submissions; Attending to any other service conditions and benefits related activities; Providing administrative support and supervisory duties; Logistical arrangements for meetings; Obtaining monthly PERSAL and Establishment reports in order to ensure alignment between recruitment processes and funded vacant posts; Taking minutes during meetings in which secretariat duties are required (e.g.
interviews), and prepare where applicable action lists; Following-up on outstanding actions lists; Input during the review of HR systems, policies and processes; Auditing files; Maintaining various databases and HR related information on EDMS; Overseeing the performance of subordinates and manage their inputs, discipline and wellbeing; Structuring MMS/SMS packages and approve PERSAL transactions; Administer Injury of Duty cases; Administering probations; Presenting and conducting information sharing session on topical issues related to the job; Conducting various written reports and or submission; Participating in specialised projects; Supervising, manage and do quality control of the work of others; Implementing and approve various PERSAL transactions
