Personal Assistant – Pretoria – Department Of Finance

About the Role

The Department of Finance is seeking two dedicated Personal Assistants to provide essential support to the Chief Financial Officer and the Chief Director of Financial Management. Based in Pretoria, this role is vital for ensuring the smooth operation of the department’s financial activities. As a Personal Assistant, you will play a key role in facilitating communication and organization, helping to uphold the department’s mission to manage public resources effectively for the benefit of all South Africans.

In this role, you will be at the heart of the public service, making a difference in your community by ensuring that the financial management processes run seamlessly. Your discretion and organizational skills will directly impact the department’s ability to serve the public effectively, making this position both rewarding and impactful.

About the Department

The Department of Finance is committed to promoting sound financial governance within the public sector, ensuring that financial resources are managed and allocated efficiently. By working in this department, you will contribute to the financial integrity of government operations and play a part in shaping policies that affect the lives of citizens across South Africa. The department’s mission revolves around enhancing transparency and accountability in all financial dealings, making your role as a Personal Assistant crucial in supporting these objectives.

What You’ll Do

• Manage incoming telephone calls and determine the appropriate course of action based on urgency and importance.
• Perform advanced typing and operate essential office equipment to ensure a productive work environment.
• Maintain the schedule of the Manager, coordinating appointments and meetings effectively.
• Facilitate the flow of information and documentation to ensure all tasks are completed on time.
• Prepare and compile reports, documents, and minutes for meetings, ensuring accurate records are kept.
• Coordinate travel arrangements and logistical support for meetings and engagements.
• Assist in budget management by monitoring expenditure and compiling relevant financial reports.
• Maintain confidentiality and adhere to legislation and policies regarding documentation and information handling.

What You’ll Need

• A Senior Certificate and a Secretarial Diploma or Office Management qualification at NQF level 6 as recognized by SAQA.
• A minimum of 3 years’ experience in providing secretarial support to senior management.
• Strong telephone etiquette and solid computer literacy skills.
• Excellent organizational skills and the ability to manage multiple tasks efficiently.
• Strong interpersonal skills with a focus on reliability and professionalism.
• Ability to act with discretion and maintain confidentiality in all interactions.
• A well-groomed appearance and motivation to excel in a public service environment.

How to Apply

Please submit your application before the closing date as late applications will not be considered.