Personal Assistant – Polokwane – Department Of Health

About the Role

The Department of Health is seeking a dedicated Personal Assistant to join its Head Office in Polokwane. This vital role involves providing essential support to the Head of Department (HoD) in managing daily operations and communications. By functioning as the point of contact for both internal and external stakeholders, the Personal Assistant will ensure that the flow of information is seamless and that the HoD’s time is utilized effectively. This position plays a significant role in contributing to the public service by enhancing the efficiency of healthcare operations in the community.

Located in the heart of Limpopo, Polokwane is not only a bustling urban center but also a vital hub for healthcare services. The Personal Assistant will be instrumental in managing appointments, travel arrangements, and various administrative tasks that directly support the HoD’s initiatives. In doing so, this role helps ensure that the Department of Health can deliver high-quality services to the community, promoting the well-being of South Africans.

About the Department

The Department of Health is committed to enhancing the health and quality of life of all South Africans through comprehensive health services and policies. With a mission to create a healthier nation, the department focuses on providing equitable access to healthcare, ensuring that all citizens receive the support they need. Working here means being part of a passionate team that strives to make a real difference in people’s lives, fostering a healthier future for all.

What You’ll Do

• Receive and manage telephone calls, making decisions on forwarding them as necessary.
• Finalize inquiries and provide relevant information to stakeholders.
• Perform advanced typing and ensure office equipment is functioning properly.
• Coordinate and advise the HoD on engagements and appointments.
• Maintain organized records of the HoD’s engagements and documents.
• Compile reports and assist in scrutinizing submissions for the HoD.
• Respond to enquiries from various stakeholders and draft necessary documents.
• Manage travel arrangements and oversee the leave register for the unit.
• Handle procurement of supplies and maintain budget records.
• Prepare briefing notes and coordinate logistical arrangements for meetings.

What You’ll Need

• An NQF Level 6 qualification in Personal Assistant, Secretarial, or related fields.
• At least two years of experience in supporting executive management.
• Proficiency in Microsoft Office Suite, especially Outlook and Excel.
• Strong organizational and communication skills, both written and verbal.
• A valid driver’s license, with exceptions made for persons with disabilities.
• A solid understanding of public service legislation and financial administration.

How to Apply

Please submit your application before the closing date as late applications will not be considered.