Personal Assistant – Pietermaritzburg – Department Of Transport

About the Role

The Department of Transport is seeking dedicated individuals for the role of Personal Assistant in Pietermaritzburg and the Ladysmith Region. This position offers a unique opportunity to work closely with senior management, specifically the Director of Empowerment Programmes and the Chief Director for the Ladysmith Region. By providing essential administrative support, you will play a vital role in enhancing the effectiveness of public service initiatives that directly impact the local community in KwaZulu-Natal.

In this role, you will be stationed at Inkosi Mhlabunzima Maphumulo House in Pietermaritzburg, where you will contribute to the smooth operation of the department. Supporting the Director and Chief Director not only involves managing daily administrative tasks but also entails being a key player in ensuring that the department’s missions and projects are carried out efficiently. Your work will support the government’s commitment to fostering empowerment programs that uplift communities throughout the region.

About the Department

The Department of Transport is dedicated to providing a safe, reliable, and sustainable transport system that meets the needs of all South Africans. With a strong focus on public service and community development, the department strives to enhance mobility while fostering economic growth and ensuring safety on the roads. Working here means being part of a team that plays a crucial role in shaping the future of transport in South Africa, making a tangible difference in the lives of citizens.

What You’ll Do

• Provide secretarial and receptionist support to senior management, including scheduling meetings and managing correspondence.
• Assist with the preparation and organization of meetings, ensuring all necessary materials are ready and available.
• Support the management of budgets by providing administrative assistance and ensuring compliance with departmental policies.
• Review and proofread submissions and documents, offering analytical insights to the Director and Chief Director.
• Maintain an organized filing system for important documents and correspondence, ensuring easy retrieval when needed.
• Conduct research as required, compiling relevant information to assist in decision-making processes.

What You’ll Need

• A Secretarial Diploma or an equivalent qualification related to secretarial work.
• At least 3 years’ experience in providing administrative support to senior management.
• Strong knowledge of relevant legislation, policies, and procedures within the public service framework.
• Excellent communication skills, both verbal and written, with the ability to interact with individuals at various levels.
• Proficiency in computer applications and good organizational abilities.
• A high level of reliability and the capacity to manage multiple tasks under pressure.
• Strong analytical skills with an aptitude for research and document evaluation.

How to Apply

Please refer to the application instructions below.