About the Role
The Department of Social Development is seeking a dedicated Personal Assistant for Operational Management Support, based in Cape Town, Western Cape. This vital role encompasses a wide range of secretarial and administrative tasks that support management functions, ensuring the smooth operation of public service initiatives. By providing essential assistance to management, this position plays a crucial role in enhancing the efficiency and effectiveness of social services that benefit the community.
In this role, you will be integral to the daily operations of the department, which is committed to uplifting and empowering the citizens of South Africa. Your contributions will help foster a supportive environment that addresses social challenges and promotes sustainable development within the province. Every effort you make will translate into positive outcomes for those who rely on social services, making this position not just a job, but a meaningful career in public service.
About the Department
The Department of Social Development’s mission is to promote social welfare and development, addressing the needs of vulnerable groups in society, including children, the elderly, and persons with disabilities. By working in this department, you become part of a dedicated team focused on improving the lives of South Africans through various programs and initiatives. Your role will directly impact the department’s ability to deliver effective social services, reinforcing the importance of community support and development.
What You’ll Do
- Provide secretarial and receptionist support to the manager.
- Render comprehensive administrative assistance to facilitate management functions.
- Organize and support the manager with meeting preparations and follow-ups.
- Assist in the management and administration of the manager’s budget.
- Familiarize yourself with relevant public service policies to ensure compliance and understanding.
What You’ll Need
- A Grade 12 certificate (Senior Certificate) or equivalent qualification.
- An accredited secretarial diploma and/or an administrative qualification at NQF Level 5 or higher.
- A minimum of 3 years’ experience in providing secretarial or administrative support to management or senior management.
- Strong knowledge of relevant legislation, policies, and best practices in public service.
- Competency in project management, operational management practices, and public finance.
- Excellent numeracy and computer literacy skills, along with effective language skills.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years’ experience in rendering secretarial/ administrative support services to management/ senior management.Competencies: Knowledge of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the 239 management of knowledge and information pertaining to the line function; Project management; Operational management practices; Procurement and tendering processes; Policy development, and operational management, monitoring and review processes; Modern systems of governance and administration; Public service procedures, processes and systems; Regional and local political, economic and social affairs impacting on the provincial government of the Western Cape; Constitutional, legal and institutional arrangements governing the South African public sector; Public finance, human resources and discourse management processes; Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements; Functioning of the Province and the activities of sister departments/related functional areas; Policies of the government of the day; Labour Relations legislation and regulations; Performance management in general.
Skills in the following: Numeracy; Computer Literacy; Language skills.
