About the Role
The Western Cape Mobility Department is seeking a dedicated Personal Assistant to join the Office of the Director. Based in the vibrant city of Cape Town, this role is crucial in ensuring that the Director operates efficiently and effectively within the public service framework. As a Personal Assistant, you will play a vital role in supporting the Director’s initiatives, managing communications, and facilitating administrative tasks that contribute directly to the community’s welfare. Your efforts will help streamline operations and enhance service delivery in a department that impacts the daily lives of many South Africans.
In this position, you will be at the heart of a department committed to mobility solutions across the Western Cape. Your contributions will not only assist the Director but will also support the broader goals of improving transportation and mobility services for residents. This means your work will directly influence the quality of life for many, making it a meaningful and rewarding career in public service.
About the Department
The Western Cape Mobility Department is dedicated to improving transportation and mobility throughout the province. Its mission is to create a safe, efficient, and sustainable transport system that meets the needs of all citizens. By working here, you will be part of a dynamic team that strives to enhance public transport, develop infrastructure, and promote sustainable mobility solutions. Your role as a Personal Assistant will enable you to engage with various stakeholders, ensuring that the department’s objectives align with community needs.
What You’ll Do
- Provide secretarial and receptionist support to the Director, ensuring smooth daily operations.
- Render comprehensive administrative support, including scheduling meetings and managing correspondence.
- Assist the Director with budget administration and monitoring financial processes.
- Liaise with internal and external stakeholders, acting as a pivotal communication link.
- Study and ensure compliance with public service policies and departmental prescripts.
- Conduct research and compile reports to support decision-making initiatives.
- Manage general office administration and maintain effective record-keeping systems.
What You’ll Need
- An accredited secretarial diploma and/or administrative qualification at NQF level 5.
- A minimum of 3 years of experience in office management and executive support.
- Proficiency in legislation and best practices relevant to public service operations.
- Strong communication skills in both verbal and written formats.
- Ability to manage multiple priorities and work effectively under pressure.
- Competency in using relevant software applications and information systems.
- A high level of professionalism, integrity, and confidentiality.
How to Apply
Only applications submitted online will be accepted. To apply submit your application online only.
Requirements
An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5; A minimum of 3 years experience in rendering Office Management, and Operational and Executive Support.Provides a secretarial/ receptionist support service to the Director; Renders administrative support services; Provides support to Director regarding meetings; Supports the Director with the administration of the Director’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
Act as Liaison between the PTR and internal and external stakeholders and role-players.
Competencies: Knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; manage projects; implement operational management practices; manage procurement and tendering processes; manage public service procedures, processes and systems; manage financial processes in accordance with the Public Finance Management Act, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements; perform administrative procedures and processes; manage general office administration and database management; manage information and records; use relevant software packages and computer programmes effectively; use general information support systems such as BAS; use current technology, including social media and applications; Skills: perform numeracy and literacy functions; perform legal and computer-related functions; communicate effectively in the required language; organise and plan activities effectively; manage people and interpersonal relationships; communicate effectively in writing; liaise and network with clients and stakeholders; compile and write reports; conduct research; solve problems; manage projects; uphold high ethical standards; maintain confidentiality; Other: gather and analyse information; demonstrate self-management and motivation; maintain good telephone etiquette; demonstrate a high level of reliability; act with tact and discretion; communicate effectively with people at different levels and from diverse backgrounds; conduct research and analyse documents and situations; work effectively under pressure; work irregular hours when required; meet tight deadlines; maintain safety and security awareness.
Job Duties
Provides a secretarial/receptionist support service to the Director; Renders administrative support services; Provides support to Director regarding meetings; Supports the Director with the administration of the Director’s budget; Studies the relevant public service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.Act as Liaison between the PTR and internal and external stakeholders and role-players.
