About the Role
The Department of Public Service and Administration is seeking a dedicated Personal Assistant to join their team at the Head Office in Johannesburg. This role is vital in ensuring that the managerial operations run smoothly and efficiently, contributing to the overall success of public service initiatives that benefit South African citizens. By providing essential secretarial and administrative support, the Personal Assistant plays a crucial role in allowing management to focus on strategic priorities that drive positive change within the community.
In this dynamic position, the Personal Assistant will engage with various stakeholders, ensuring effective communication and organization within the department. Your contributions will not only support your direct manager but also enhance the overall functionality of the department, ultimately impacting the delivery of essential services to the public. This is an exciting opportunity for someone ready to make a difference in the public sector while gaining valuable experience in government jobs.
About the Department
The Department of Public Service and Administration is committed to fostering a capable and professional public service that upholds the values of integrity, transparency, and accountability. Its mandate is to enhance service delivery in a manner that is responsive to the needs of citizens and promotes good governance. Working in this department means being part of a team that strives to create a better South Africa through effective public administration and dedicated service.
What You’ll Do
- Provide secretarial and receptionist support to the manager.
- Render administrative support services and manage leave registers and telephone accounts.
- Process travel and subsistence claims, along with managing invoices related to the manager’s activities.
- Maintain accurate records of meetings and draft routine correspondence and reports.
- Organize and file documents, ensuring easy access to information.
- Handle the procurement of standard office supplies and refreshments.
- Collect relevant documents to assist the manager in preparing for meetings and events.
What You’ll Need
- A Grade 12 Certificate along with a 3-year tertiary qualification (Degree/B-Tech/National Diploma in Secretariat or an equivalent qualification recognized by SAQA).
- At least 3 years of experience in providing support to senior management.
- Strong communication skills to effectively interact with individuals at various levels.
- Good telephone etiquette and a high level of reliability.
- Proficient analytical, project management, and report writing skills.
- Sound organizational skills and the ability to work with discretion and tact.
- Basic knowledge of relevant legislation, policies, and financial administration practices.
Requirements
The successful candidate should have a Grade 12 Certificate.A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA.
A minimum of 3 Years’ Experience in rendering a support service to senior management.
Skills: Ability to Communicate well with People at Different Levels and from different Backgrounds.
Good Telephone Etiquette.
Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy.
Sound Organizational Skills.
Good People skills.
High level of reliability Written Communication Skills.
Ability to Act with Tact and Discretion.
Knowledge: Knowledge of Relevant Legislation/ Policies/ Prescripts and Procedures.
Basic Knowledge of Financial Administration.
Job Duties
Provides secretarial/Receptionist support service to the manager.Renders administrative support service.
Administers matters like the leave registers and telephone accounts.
Provides a clerical support service to the manager.
Remains up to date regarding prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager.
Processes the travel and subsistence claims for the unit.
Process all invoices that emanate from the activities of the work of the manager.
Records of basic minutes of the meetings of the manager were required.
Draft routine correspondence and reports.
Does filing of documents for the manager.
Receives records and distributes all incoming and outgoing documents.
Handles the procurement of standard items like stationery, refreshments, etc.
Collect all relevant documents to enable the manager to prepare for meetings.
