About the Role
The Western Cape Mobility Department is seeking a dedicated Personal Assistant for the Office of the Director: Traffic Law. This important role is based in the vibrant city of Cape Town, where the successful candidate will become an integral part of a team committed to enhancing traffic law enforcement and public safety. As a Personal Assistant, you will provide essential secretarial and administrative support, ensuring the director operates efficiently in this vital public service position. Your contributions will help improve the management of traffic laws in the Western Cape, making a meaningful impact on community safety and mobility.
In this position, you will work closely with the director, assisting in the administration of budgets, organizing meetings, and ensuring the smooth operation of the office. By managing correspondence and supporting project coordination, your role will be crucial in driving forward the department’s mission to implement effective traffic regulations and policies. This is not just a job; it is an opportunity to serve the community and contribute to the public service in South Africa.
About the Department
The Western Cape Mobility Department plays a pivotal role in managing transportation and traffic law enforcement initiatives across the province. Its mission is to ensure safe, efficient, and sustainable mobility for all residents and visitors, contributing to the overall quality of life in the region. Working in this department offers a chance to be part of a dedicated team that influences how people move and interact within their communities, making a positive difference every day.
What You’ll Do
- Provide secretarial and receptionist support to the director, ensuring all communications and schedules are managed effectively.
- Assist with administrative tasks, including budget management and meeting coordination.
- Study and understand relevant public service policies and ensure their application within the office.
- Organize and maintain office records, databases, and information management systems.
- Liaise with stakeholders and clients, representing the director in a professional manner.
- Conduct research and compile reports to support the director’s initiatives and decision-making processes.
- Uphold high ethical standards and maintain confidentiality in all aspects of work.
What You’ll Need
- A Grade 12 qualification or equivalent, along with an accredited secretarial diploma or administrative qualification at NQF level 5 or higher.
- A minimum of 3 years’ experience providing support to management or senior management.
- Knowledge of legislation and policies relevant to traffic law enforcement and public service.
- Strong organizational and planning skills, with the ability to manage multiple tasks and meet deadlines.
- Effective communication skills, both verbal and written, in the required languages.
- Proficiency in the use of computer systems and software packages relevant to office administration.
- A commitment to maintaining confidentiality and working with diverse individuals and groups.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria. To submit an application online, click the link under the post you wish to apply for.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering a support service to management/ senior management.Competencies: Knowledge in the following: Implement legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; manage Traffic Law Enforcement operations and organisational structures; coordinate reporting and information 243 management processes within a geographically dispersed operational environment; manage records and electronic information systems; coordinate departmental planning, performance reporting and governance processes; manage projects; implement operational management practices; manage procurement and tendering processes; manage public service procedures, processes and systems; manage financial processes in accordance with the Public Finance Management Act, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements; perform administrative procedures and processes; manage general office administration and databases; use relevant software packages and computer programmes effectively; operate general information support systems such as BAS; Skills: perform numeracy and literacy functions; perform legal administration; use computer systems effectively; communicate effectively in the required language; organise and plan activities; maintain effective interpersonal relationships; communicate effectively in writing; liaise and network with clients and stakeholders; compile and write reports; conduct research; solve problems; manage projects; uphold high ethical standards; maintain confidentiality; Other: gather and analyse information; demonstrate self-management and motivation; maintain good telephone etiquette; demonstrate reliability; act with tact and discretion; communicate effectively with people at different levels and from diverse backgrounds; research and analyse documents and situations; work effectively under pressure; work irregular hours when required; meet tight deadlines; maintain safety and security awareness.
