About the Role
The Deputy Director General’s office in Pretoria is seeking a dedicated Office Manager to enhance the efficiency of operations. This pivotal role involves managing the flow of information and providing comprehensive administrative support to the Deputy Director General. As the Office Manager, your contributions will directly impact the effectiveness of public service in South Africa, ensuring that the office operates smoothly and responds to the needs of the community effectively.
In this position, you’ll play an integral part in coordinating essential tasks such as procurement, report compilation, and managing financial resources. Your work will not only support the Deputy Director General but will also resonate throughout the community, reinforcing the importance of accountable and transparent governance. By maintaining effective office management, you will help ensure that public service initiatives are well-supported and executed for the benefit of all South Africans.
About the Department
The Department of Public Service and Administration is committed to enhancing the capacity and effectiveness of the public sector in South Africa. With a primary focus on promoting good governance, the department strives to create an efficient public service that meets the needs of all citizens. Working here means being part of a team that is dedicated to fostering a culture of accountability and ethical conduct within the government.
By joining this department, you will contribute to meaningful change and will have the opportunity to collaborate with various stakeholders, ensuring that public service delivery aligns with national goals and community expectations.
What You’ll Do
- Manage and coordinate information flow within the office of the Deputy Director General.
- Provide executive administrative support, including drafting correspondence and reports.
- Oversee the procurement of goods and services and maintain an updated assets register.
- Assist in the coordination of monthly, quarterly, and annual reports.
- Ensure quality assurance of documentation and adherence to public service policies.
- Maintain an efficient records management system for all submissions and correspondences.
- Organize workshops, meetings, and strategic planning sessions.
- Represent the Deputy Director General at select meetings and workshops.
- Manage queries and ensure effective communication within the office.
- Assist with budget compilation and monitor financial expenditure.
What You’ll Need
- An NQF level 6 qualification in Public Administration, Management, Governance, or Human Resource Management.
- A minimum of five years of experience providing administrative support to senior management.
- Advanced proficiency in Microsoft Office applications.
- Strong office management skills and knowledge of administrative procedures.
- Excellent verbal and written communication abilities.
- Good organizational, planning, and problem-solving skills.
- A valid and unexpired driver’s license.
- Knowledge of public service policies and financial management principles.
- A commitment to ethical conduct and accountability in all tasks.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Looking for more South African government jobs? Browse the latest vacancies on JobsSouthAfrica.co.za. If you are applying for the first time, read our Complete Guide to Applying for Government Jobs in South Africa, covering the Z83 form, certified copies, CV format, interview tips and more.
Requirements
A relevant NQF level 6 qualification in Public Administration, Management Governance and Human Resource Management.Five (5) years’ experience in rendering administrative support service to Senior Manager.
Advanced proficiency in Microsoft Office package.
Good office management skills and support service administrative procedures.
Sound organizational Planning and organising skills.
Excellent communication skills (verbal and written).
Good accountability and ethical conduct.
The disclosure of a valid unexpired driver’s license.
Knowledge and understanding of public service policies and administrative procedures.
Knowledge of Basic financial management and PFMA.
Knowledge of dispute resolution process.
People and Diversity management.
Problem solving and Analysis.
The successful candidate must be highly reliable, self-motivated, flexible, creative, client and customer focused.
Remains up to date regarding the prescripts, policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the Deputy Director General.
Good accountability and ethical conduct.
Job Duties
Manage and coordinate the flow of information within the office Deputy Director General.Render executive administrative support services to the Deputy Director General.
Procurement of goods and services, ensure that assets register is updated, assist with the coordination of monthly, quarterly and annual reports.
Quality assurance of documentation and remain up to date with public prescripts, policies and procedure applicable to work terrain to ensure efficient support to the Office of the Deputy Director General.
Draft correspondence and report to relevant stakeholders.
Ensure effective and efficient records management system for all submissions and correspondences.
Manage the E-filling and submission of the Branch.
Coordinate and arrange / organise workshops, meetings and strategic planning session.
Represent Manager at certain meetings and workshops.
Manages queries of the office of the Deputy Director General.
Management of financial and human resources in the Deputy Director General.
Compilation of the budget in line with MTEF and PFMA and facilitate the process of budget projection with all the project managers.
Monitor monthly and quarterly budget spending.
