Office Administrator Iii – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a committed and detail-oriented Office Administrator III based in Pretoria. This vital role supports the Deputy Director General (DDG) by ensuring that all administrative tasks are executed efficiently and effectively. By managing schedules, organizing meetings, and handling confidential documents, the Office Administrator plays a crucial part in enhancing the operations of the public service, making a significant impact on the community and its service delivery.

In your daily responsibilities, you will engage directly with various stakeholders, ensuring smooth communication and operations within the DDG’s office. Your contributions will not only assist in the successful execution of departmental objectives but will also uphold the principles of good governance and service excellence that the public sector is dedicated to. This is an opportunity to be part of a dynamic team working towards the betterment of South African citizens.

About the Department

The Department of Public Service and Administration is dedicated to promoting a capable and efficient public service in South Africa. It focuses on enhancing service delivery through effective administration, policy development, and strategic oversight. Working within this department means being part of a mission that values transparency, accountability, and the principles of Batho Pele, which emphasize putting citizens first. This is a chance to contribute to meaningful change and ensure that public services meet the needs of all South Africans.

What You’ll Do

• Provide secretarial support to the DDG’s office, managing calendar appointments and ensuring no scheduling conflicts.
• Compile and distribute minutes from meetings, maintaining accurate records of discussions and decisions.
• Support the DDG with administrative tasks, including leave administration and report consolidation.
• Handle confidential documents with discretion, ensuring proper document management.
• Draft and amend correspondence, submissions, and reports as required.
• Coordinate logistical arrangements for meetings and workshops, including venue confirmation and refreshments.
• Screen calls and manage emails, responding to queries while adhering to security regulations.
• Collaborate internally with officials to ensure queries are addressed effectively and promptly.

What You’ll Need

• A National Diploma (NQF level 6) in Office Management, Public Management, or a relevant qualification recognized by SAQA.
• At least two years of experience in an administrative or office environment.
• Solid knowledge of administrative procedures and public service protocols.
• Proficiency in financial and project management principles.
• Familiarity with Batho Pele Principles and 30-minute minute-taking techniques.
• Strong computer literacy and effective organizational skills.
• Excellent communication skills, both written and verbal, along with interpersonal abilities.
• Capacity to work under pressure, manage conflict, and maintain a high level of professionalism.

How to Apply

Please submit your application before the closing date as late applications will not be considered.