Administration Clerk – Pretoria – Directorate

About the Role

The Administration Clerk positions within the Directorate are critical to ensuring smooth operations in Pretoria. Working daily with a team dedicated to public service, you will play an essential role in managing administrative and logistical support that directly impacts the efficiency of government operations. Your contributions will help streamline processes, facilitate effective communication with public entities, and ensure that important documents and reports are handled with care. By supporting the Directorate, you will be making a tangible difference in the way public service is delivered to the community.

In this role, your responsibilities will include receiving and registering correspondence, assisting with meeting arrangements, and managing travel logistics for officials. Each task you undertake will contribute to the effective functioning of the Directorate, ensuring that the needs of the public are met promptly and professionally. Your work will not only help maintain a structured environment but also foster collaboration among various public entities, enhancing the overall performance of government initiatives.

About the Department

The Directorate is an integral part of the public service framework, tasked with overseeing the administration and coordination of essential functions that support government operations. With a commitment to transparency and efficiency, the department works tirelessly to ensure accountability and responsiveness in its dealings with public entities. Being a part of this department means contributing to a mission that prioritizes the needs of the community and upholds the values of integrity and service.

Working in this environment offers you a unique opportunity to gain valuable experience in public administration while playing a key role in facilitating government processes. The department not only promotes professional development but also fosters a culture of teamwork and collaboration, making it a rewarding place to contribute your skills and grow your career.

What You’ll Do

• Provide administrative and logistical support to the Directorate.
• Receive and register incoming and outgoing correspondence.
• Liaise with public entities regarding Strategic Plans and performance submissions.
• Conduct preliminary analysis of draft performance plans against guidelines.
• Arrange and coordinate monthly and quarterly meetings for the Directorate.
• Draft minutes of meetings and follow up on action items.
• Send reminders for quarterly report submissions and prepare relevant documents.
• Manage petty cash requests and support procurement activities.
• Make travel arrangements and facilitate travel claims for officials.
• Maintain and oversee the filing system and assist with financial management tasks.

What You’ll Need

• A Grade 12 certificate is essential.
• A post-matric qualification and relevant administrative experience will be advantageous.
• Knowledge of administrative procedures and public service prescripts.
• Familiarity with procurement policies and financial management procedures.
• Proficiency in computer literacy and good communication skills.
• Strong report writing and interpersonal relations skills.
• Excellent organizational and planning abilities, with the capacity to work under pressure.
• Ability to gather and analyse information independently and as part of a team.

How to Apply

Please submit your application before the closing date as late applications will not be considered.