Administrative Officer – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Administrative Officer to join their team in Pretoria. This vital role focuses on providing essential administrative and logistical support to the Directorate. By ensuring the smooth operation of administrative tasks, the successful candidate will play a key role in enhancing the efficiency of public service in the community. Your contributions will help bolster the administration that serves the people of South Africa, making a real difference in public service delivery.

In this position, you will engage with various stakeholders, arrange meetings, and organize conferences and workshops. You will also manage travel arrangements and maintain the Directorate’s filing system. The role is pivotal for ensuring that the Directorate runs efficiently and effectively, supporting the overarching mission of the department to serve the public and uphold the values of transparency and accountability in government.

About the Department

The Department of Public Service and Administration (DPSA) is responsible for overseeing the functioning of the public service in South Africa. Its mission is to enhance service delivery, promote good governance, and ensure that public institutions operate effectively and efficiently. Working in this department provides an opportunity to contribute to the improvement of public services that affect every citizen, making it a meaningful place to build your career.

What You’ll Do

• Provide comprehensive administrative and logistical support to the Directorate.
• Arrange meetings, conferences, and workshops, ensuring all logistics are handled smoothly.
• Coordinate travel arrangements for the Director, optimizing schedules and itineraries.
• Maintain and oversee the Directorate’s filing system, ensuring easy access and organization of documents.
• Support financial administration activities, including procurement of goods and services.
• Manage the creation of orders and ensure timely payment of invoices.
• Compile documentation for quality assurance visits and prepare files for submission approval.
• Assist with inventory management and maintain the Directorate’s asset register.

What You’ll Need

• A National Diploma (NQF Level 6) in Public Management, Office Management, or a related qualification recognized by SAQA.
• A minimum of one (1) year of experience in an administration or office environment.
• Strong knowledge of administrative and clerical procedures, including Logis and BAS systems.
• Familiarity with financial and procurement procedures, as well as departmental policies.
• Proficiency in computer literacy with sound organizing and planning skills.
• Excellent verbal and written communication skills, with the ability to prioritize workload effectively.
• Good interpersonal relations skills and the ability to manage conflicts amicably.
• Willingness to work long hours voluntarily and under pressure when necessary.

How to Apply

Please submit your application before the closing date as late applications will not be considered.