About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Deputy Director: Portfolio Management to join their team at the Cape Town Regional Office. This pivotal role focuses on managing the provision of official accommodation for high-ranking officials, including Directors-General and Members of Parliament (MPs). By ensuring that these officials have secure and well-maintained residences, you will be playing a vital role in supporting the public service and enhancing the operational effectiveness of governance in South Africa. Your work will directly impact the community by facilitating the smooth functioning of government processes.
In this role, you will coordinate various prestige projects and events, ensuring compliance with regulations and adherence to budget allocations. Your expertise will be critical in managing rental debts, overseeing visitor access, and maintaining the integrity of the residences. As you navigate this dynamic position, you will contribute to the efficiency of public service in Cape Town, making a notable difference in both the governmental landscape and the lives of South African citizens.
About the Department
The Department of Public Works and Infrastructure is committed to delivering exceptional public service through effective asset management and infrastructure development. The department’s mission is to ensure that government facilities meet the needs of the public and contribute to the overall enhancement of the country’s infrastructure. Working with this department means being part of a team that values excellence and integrity, striving to make a meaningful impact on South Africa’s public service.
What You’ll Do
- Oversee the provision and management of official accommodation for senior officials.
- Ensure safety and security protocols are upheld at all residential facilities.
- Coordinate prestigious projects and state events, ensuring compliance with regulations.
- Compile and present reports on project progress and budget adherence.
- Manage client relations, addressing requests and complaints effectively.
- Conduct regular property verifications and coordinate maintenance with relevant units.
- Ensure optimal procurement practices for assets and manage rental debt efficiently.
- Facilitate effective communication and reporting to stakeholders.
What You’ll Need
- A minimum of a three-year tertiary qualification (NQF Level 06) in Public Management, Property Management, Real Estate, or a related field.
- At least three years of experience in Asset Management, Property Management, or Facilities Management at an Assistant Director level.
- A valid Driver’s license.
- Strong knowledge of relevant government acts and financial management practices.
- Excellent communication and report writing skills.
- Ability to manage multiple responsibilities and work under pressure effectively.
How to Apply
Email applications for this position must be submitted as directed in the application instructions below.
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Requirements
A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Management, Property Management, Real Estate/ Built Environment or related field.Appropriate years of experience in Asset (immovable) Management/ Property Management or Facilities Management at an Assistant Director level.
A valid Driver’s license.
Knowledge: Asset (immovable) Management, Property Management, Government Immovable Asset Management Act, 2007.
Public Finance Management Act, 1999.
Market research, Property economics, Treasury regulations, Government budget procedures / timeframes; (MTEF), Financial management and administration, Project management, Construction regulations, built environment, Works Control System (WCS), Financial administration processes and systems, Procurement directives and procedures, Tender procedures.
Skills: Effective communication skills, Advanced report writing skills, Computer literacy, 134 Planning and organizing, Diplomacy skills, Interpersonal skills, Policy analysis and development, Problem solving, Presentation skills, Budgeting and Facilitation skills Ability to work under pressure; Ability to communicate at all levels; Willing to adapt to work schedule in accordance with professional requirements.
Job Duties
Manage the provision of official accommodation for Directors-General, Members of Parliament (MPs) and sessional officials.Manage allocation of official accommodation for Directors-General, Members of Parliament (MP) and sessional officials in line with prescripts.
Ensure provision of safety and security with the residences.
Coordinate prestige projects.
Ensure that requests received comply with the rules governing the Parliamentary Villages and within the budget allocation.
Compile report to the client on progress regarding project in execution and provide timeframes.
Coordinate state events and functions.
Ensure effective rental debt management.
Manage access control and screening of visitors within prestige facilities.
Conduct regular property occupation verifications.
Coordinate maintenance of assets with Facilities Management unit.
Provide inputs towards compilation of annual conditions assessment programme for capital works and planned maintenance.
Provide inputs on the analyses and monitoring of capital, planned and unplanned maintenance budget and expenditure for Prestige.
Manage the procurement process of new assets.
Manage bi-annual verification process of movable assets.
Ensure proper handling and preservation of antique furniture.
Ensure optimal procurement practices for all assets.
Manage effective Prestige client relations: Develop client relations management strategies and standards and ensure adherence thereof.
Develop open and effective channels of communication.
Manage reporting and communication to clients.
Manage prestige clients’ requests and complaints.
Compile reports, memos, letters, responses to parliamentary questions, media reports etc.
Keep up to date with new developments related to Prestige (Parliamentary Villages Management Act and related regulations).
Control and monitor the expenditure of the Parliamentary Villages Management Board budget.
Manage contracts of transport service providers for MPs as per PVMB guidelines.
Improve the quality of support delivered to users through the ongoing review of services provided.
Coordinate Parliamentary Villages Management Board meetings
