About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Deputy Director: Portfolio Management to join their team at the Cape Town Regional Office. This pivotal role involves managing the allocation of official accommodation for high-ranking officials such as the President, Deputy President, Ministers, and Presiding Officers. By ensuring that these leaders have the necessary resources, you play a vital part in supporting the effective functioning of government operations and enhancing the quality of public service in South Africa.
In this role, you will be at the heart of the community, directly impacting the management of residential accommodations and household furnishings for prestigious clients. Your expertise will assist in addressing client requests and complaints, ensuring that their needs are met with the utmost professionalism and adherence to government regulations. This position not only requires a keen understanding of asset management but also demands excellent communication skills to liaise effectively with various stakeholders, contributing to a well-functioning governmental framework.
About the Department
The Department of Public Works and Infrastructure is committed to creating and maintaining a sustainable built environment that meets the needs of the South African public. This department plays a crucial role in managing state properties, ensuring compliance with government regulations, and facilitating infrastructure development. Working here means being part of a mission that prioritizes the effective use of public resources while promoting transparency and accountability in all operations.
What You’ll Do
- Manage the allocation of official accommodation for government officials.
- Handle client requests and complaints with precision and professionalism.
- Maintain up-to-date knowledge of the Prestige guidelines and related regulations.
- Ensure the management and maintenance of residential properties and furnishings.
- Coordinate client consultations to assess their needs and provide guidance.
- Communicate regularly with clients to update them on project progress.
- Analyze and prioritize building maintenance programs and capital works.
- Review financial reports to ensure compliance with budgetary constraints.
- Collaborate with internal and external stakeholders for project execution.
- Organize and assist in the planning of state functions and presidential events.
What You’ll Need
- A minimum of a three-year tertiary qualification (NQF Level 06) in Public Management, Property Management, Real Estate, or a related field.
- Relevant experience in Asset Management, Property Management, or Facilities Management at an Assistant Director level.
- A valid driver’s license.
- Strong knowledge of government asset management regulations and financial administration processes.
- Excellent communication skills and advanced report writing abilities.
- Proficiency in planning, organization, and problem-solving.
- Ability to work well under pressure and adapt to changing schedules.
How to Apply
Email applications for this position must be submitted as directed below.
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Requirements
A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Management, Property Management, Real Estate/ Built Environment or related field.Appropriate years of experience in Asset (immovable) Management/ Property Management or Facilities Management at an Assistant Director level.
A valid Driver’s license.
Knowledge: Asset 133 (immovable) Management, Property Management, Government Immovable Asset Management Act, 2007.
Public Finance Management Act, 1999.
Market research, Property economics, Treasury regulations, Government budget procedures / timeframes; (MTEF), Financial management and administration, Project management, Construction regulations, built environment, Works Control System (WCS), Basic Accounting System (BAS), Financial administration processes and systems, Procurement directives and procedures, Tender procedures.
Skills: Effective communication skills, Advanced report writing skills, Computer literacy, Planning and organizing, Diplomacy skills, Interpersonal skills, Policy analysis and development, Problem solving, Presentation skills, Budgeting and Facilitation skills Ability to work under pressure; Ability to communicate at all levels; Willing to adapt to work schedule in accordance with professional requirements.
Job Duties
Manage allocation of official accommodation for the President, Deputy President, Ministers, Deputy Ministers and Presiding Officers, in line with prescripts.Management of Client Requests and Complaints: Verify client requests and ensure accurate documentation.
Keep up to date with new developments related to Prestige (Guide for Members of the Executive and related regulations).
Issue acknowledgement letters to clients, informing them of the assigned Project Manager (e.
g.
, Interior, Technical).
Ensure proper management and maintenance of residential accommodation and household furniture for Prestige clients.
Arrange and attend client consultations to determine their needs and requirements, providing guidance in line with applicable policies.
Maintain regular communication with clients to provide updates on project progress and address any concerns.
Management of Building Programmes for Capital Works and Planned Maintenance Projects: Analyse capital, planned, and unplanned maintenance building programmes to identify priorities and risks.
Review and analyse monthly expenditure reports to monitor financial compliance and expenditure levels.
Interact with Project Managers to ensure timely progress on projects and resolve operational delays.
Coordinate with internal and external stakeholders to support smooth project execution.
Operational Management of the Component: Liaise with Interiors, Director, Deputy Director (DD), Technical Maintenance, and Inspectors to schedule client appointments.
Maintain ongoing communication with Project Managers regarding project status and progress.
Attend meetings with internal role players, clients, consultants, and Project Managers to provide briefings and updates.
Coordinate meetings with executing units and service providers within the Department of Public Works and Infrastructure (DPWI) to ensure alignment and operational efficiency.
Management of Presidential Events and Prestige Properties: Arrange bilateral meetings with Prestige clients as required.
Assist with planning and coordinating state functions, State visits, and state funerals.
Ensure all events and related property requirements are managed in accordance with government protocols, policies, and timelines.
Manage effective communication with all clients and stakeholders.
