About the Role
The Department of Public Service and Administration seeks a dedicated individual for the role of Deputy Director: Office Support, located in Gauteng. This pivotal position plays a crucial part in ensuring that the office operates smoothly, enhancing the efficiency of the Provincial Operations. By coordinating strategic planning and managing vital correspondence, you will contribute significantly to the public service’s commitment to serving the community effectively. Your work will directly impact the delivery of services and the overall functioning of the department, making a difference in the lives of South Africans.
In this role, you will be responsible for managing queries, coordinating portfolio committee issues, and supporting the Head of Provincial Operations. Your expertise will enable you to develop systems that improve operational efficiency while providing management support within the office. This is an opportunity to engage with various stakeholders and represent the department at meetings and workshops in Gauteng, ensuring that vital information flows seamlessly throughout the organization.
About the Department
The Department of Public Service and Administration is dedicated to enhancing the quality of public service in South Africa. With a mission to promote effective governance and efficient service delivery, this department plays a vital role in shaping policies and frameworks that support public servants across the country. Working here means being part of a transformative journey that aims to build a responsive and accountable public service for all citizens.
What You’ll Do
- Coordinate and consolidate planning reports and inputs for strategic and annual plans.
- Manage queries and correspondence within the office to ensure timely responses.
- Support the Head of Provincial Operations by representing them at meetings and workshops.
- Develop and maintain systems to improve office efficiency and document management.
- Record minutes, decisions, and follow up on progress regarding various administrative matters.
- Provide financial administrative support, including budget needs assessment for the office.
- Manage human resources-related matters within the Provincial Operations.
What You’ll Need
- A relevant NQF level 7 qualification in Public/Business Administration or Management.
- A minimum of five years of management experience in an administrative environment.
- A valid, unexpired driver’s license.
- Strong understanding of public service policies, administration processes, and government legislation.
- Knowledge of financial management principles and PFMA.
- Excellent communication skills, both verbal and written, along with problem-solving abilities.
- Strong interpersonal skills and the ability to manage diverse teams and client relations.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A relevant NQF level 7 qualification in Public / Business Administration / Management.Five (5) years management experience in Administration environment.
The disclosure of a valid unexpired driver’s license.
Knowledge and understanding of applicable public service policies and strategies.
Understanding of administration processes.
Disciplinary knowledge of HR information.
Understanding of government legislations.
Knowledge of financial management and PFMA.
Knowledge of techniques and procedures for the planning and execution of operations.
Understanding of programme and project management.
Good interpersonal skills and analytical procedures.
Problem solving and analysis.
People and diversity management.
Client orientation and customer focus.
Excellent communication skills (both verbal and written).
Accountability and ethical conduct.
Job Duties
Coordinate, consolidate and report on the planning.Coordinate and consolidate inputs for strategic and annual plans.
Management of queries and correspondence within the office.
Coordinating matters relating to portfolio committee issues, referrals, audit findings, parliamentary queries, risk management etc for the programme and ensure meeting timelines/ deadlines of those requests.
Ensure documents management.
Develop and maintain system in the office that will contribute towards improving efficiency.
Provide management support to the office and represent the Head Provincial Operations at meetings, workshops engagements etc.
Record minutes, decisions and communicate to relevant role players, follow-up on progress made, prepare briefing notes as well as other documents to adequately prepare the Head Provincial Operations.
Provide financial administrative support to the office.
Determine and collate information regarding the budget needs of the office.
Management of human resources of the Provincial Operations.
