About the Role
The Department of Public Service and Administration is seeking a dedicated Administration Clerk Supervisor to join its team in George, a vibrant town located in the Western Cape. This role is essential for providing administrative support to personnel within the department, ensuring that operations run smoothly and efficiently. This position not only facilitates the daily functions of government jobs but also contributes significantly to the public service sector by enhancing the department’s ability to serve the community effectively.
As an Administration Clerk Supervisor, you will play a crucial role in managing budgets, controlling expenditures, and implementing policies that directly impact the efficiency of the department. Your contributions will help streamline processes and maintain vital records, making a difference in how services are delivered to the community. This position is an opportunity to engage with various stakeholders, oversee procurement services, and ensure that the department upholds its commitment to accountability and transparency.
About the Department
The Department of Public Service and Administration is dedicated to enhancing the efficiency and effectiveness of the public service in South Africa. Its mission is to provide a professional and responsive public service that meets the needs of citizens while promoting good governance and accountability. Working within this department means contributing to a framework that supports sustainable development and social justice, making it a meaningful career choice for those who wish to impact their communities positively.
What You’ll Do
- Provide comprehensive administrative support to all personnel in the department.
- Manage and compile budgets while controlling expenditure to ensure financial efficiency.
- Analyze procurement trends and engage with suppliers regarding purchased materials.
- Develop action plans and implement policies within the section to improve operational effectiveness.
- Oversee the execution of financial administration, including payment processing and claim verification.
- Maintain accurate records, including registers for attendance, personnel documents, and financial transactions.
- Allocate tasks to staff and monitor progress to ensure timely completion of responsibilities.
- Prepare monthly reports and assist in compiling Human Resource Management documentation.
What You’ll Need
- A Senior/Grade 12 certificate or relevant qualification.
- Three to five years of experience in administration.
- A Certificate or National Diploma in Office Administration is an added advantage.
- Knowledge of administrative procedures and financial management systems (e.g., PERSAL, BAS, LOGIS).
- Understanding of labour relations policies and dispute resolution processes.
- Strong problem-solving and analytical skills, with a focus on client orientation.
- Excellent communication skills, both verbal and written, alongside a commitment to accountability and ethical conduct.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Senior/Grade 12 certificate or relevant qualification.Three (3) to (5) five years’ experience in administration.
A Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
The 94 disclosure of a valid unexpired driver’s license.
Knowledge of administrative procedures.
Disciplinary knowledge of labour law.
Knowledge of dispute resolution process.
Knowledge of labour relations policies.
Understanding social and economic development issues.
Basic financial Management and knowledge of PFMA.
Knowledge of financial operating systems (PERSAL, BAS, LOGIS, etc).
Knowledge and insight of human resources prescripts.
Knowledge management.
Problem solving and analysis.
People and diversity management.
Client orientation and customer focus.
Good communication skills both (verbal and written).
Accountability and ethical conduct.
Job Duties
Provide administrative support to all personnel in the component.Compile and manages budget.
Controls expenditure, Analyse procurement trends.
Implement policies.
Engage supplier regarding purchased materials.
Develop action plan for the section.
Administrative functions.
Assist with the execution of financial administration.
Receives, checks, compiles payment advises and VA2's and forward them to procurement office for Payment.
Compile monthly reports.
Do early warning systems.
Implement financial transactions.
Provide procurement services to the component.
Handle procurement administration for the component.
Process payment of goods and services acquired by component.
Check Professional Services Providers claims in terms of rates charged and annual professional fees, provide records on goods and services procured, Goods and services procured.
Maintain register of the component up to date.
Allocate tasks to staff and manage progress thereof.
Keep register up to date.
Implement approved resolutions.
Maintenance of register.
Prepare submissions for the component.
Allocate tasks to staff and manage progress thereof, Do submissions on behalf of the component Compile monthly reports.
Implement approved resolutions.
Keep and maintain the filing system.
Keep and maintain the attendance register, personnel records and leave register.
Assist in compiling Human Resource Management documentation.
Supervise and provide financial administration support e.
g.
Capture and update expenditure.
Check correctness of subsistence and travel claims and submit to manager for approval.
