About the Role
The Department of Water and Sanitation is seeking a dedicated Administration Clerk Supervisor to join their team at the Boskop Hydrological Services Office. This role is vital for ensuring that the administrative functions within the Sub-Directorate run smoothly and efficiently, supporting the delivery of essential hydrological services to the community. By working in this capacity, you will directly contribute to the management of water resources, an area of critical importance for sustainable development in South Africa.
Based in the picturesque town of Boskop, this position is an incredible opportunity to play a pivotal role in public service. The responsibilities include supervising clerical support, managing office supplies, and ensuring financial administration is accurate and timely. Your work will help maintain the integrity of the department’s operations, ultimately benefiting the broader community and the environment.
About the Department
The Department of Water and Sanitation is committed to managing South Africa’s water resources sustainably and ensuring access to water for all citizens. Their mission includes the development and implementation of policies that promote effective water use while safeguarding the environment. Working within this department means contributing to the nation’s water security and supporting initiatives that enhance the quality of life for all South Africans.
What You’ll Do
- Provide and manage comprehensive administrative support for the Sub-Directorate, ensuring all documents are accurately typed, checked, and verified.
- Supervise clerical support services, including meeting arrangements, filing systems, and managing correspondence registers.
- Oversee supply chain and asset management processes, maintaining office stock and asset registers.
- Maintain personnel records, including attendance and leave registers, and manage travel arrangements for staff.
- Ensure financial administration duties are carried out, including budget tracking and processing of claims.
- Mentor and supervise subordinates to enhance their performance and ensure quality work while fostering a collaborative team environment.
What You’ll Need
- A Senior/Grade 12 certificate or a relevant qualification.
- Between three (3) to five (5) years of experience in office administration.
- A Certificate or National Diploma in Office Administration (advantageous).
- Strong knowledge of clerical functions and basic financial practices.
- Familiarity with financial operating systems such as PERSAL, BAS, and LOGIS.
- Excellent computer literacy and administrative skills.
- Strong verbal and written communication abilities.
- A solid understanding of the legislative framework governing the Public Service.
- Ability to multitask, work under pressure, and maintain confidentiality.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Senior/Grade 12 certificate or relevant qualification.Three (3) to five (5) years’ experience in office administration.
A Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
Knowledge of clerical functions, basic financial practices as well as the ability to capture data and collate administrative statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of financial operating systems (PERSAL, BAS, LOGIS).
Knowledge and insight of human resources prescripts.
Must be able to work in a team and be flexible.
Good computer literacy, planning, organising, execution, reliability, and administrative skills.
Excellent verbal and written communication skills.
Problem-solving, creativity and initiative skills.
Accountability and ethical conduct.
Good interpretation skills with ability to pay attention to details and handle confidential information.
Ability to multitask and work under pressure.
Client orientation and customer focus.
Job Duties
Provide and manage the administrative support of the Sub Directorate.Hydrological Services.
Supervise and render general clerical support services by typing, checking and verifying submissions, minutes and letters.
Arrange meetings and file approved minutes.
Manage the correspondence register.
Maintain the filing system.
Handle support services queries and routine enquiries.
Manage photocopy machines and any other administrative related functions for the Sub-Directorate.
Supervise and provide supply chain and asset management clerical support services in accordance with the SCM and Asset Management processes within the Sub-Directorate by maintaining office stock control, asset register and storeroom management.
Supervise and provide personnel administration clerical support services within the Sub- Directorate by maintaining leave register, attendance register, personnel records, retirement forms, leave records, and making travelling arrangements.
Supervise and provide financial administration support 95 services within the Sub-Directorate by ensuring that the budget information and expenditure is captured accurately, processing official claims and monitoring telephone/cell phone accounts.
Supervise and Provide mentorship to Subordinates by allocating and ensuring quality of work, personnel development, assessing subordinates’ performance and applying discipline.
