About the Role
The Department of Public Service and Administration is seeking a dedicated Administration Clerk for a vital role based in Gqeberha, also known as Port Elizabeth. This position is crucial for ensuring that administrative tasks are performed efficiently, thereby enhancing the smooth operation of services provided to the community. As an Administration Clerk, you will be at the heart of public service, playing a key role in supporting various functions that contribute to the well-being of the community in the Eastern Cape.
In this position, you will engage with various stakeholders and assist in maintaining organized records, responding to inquiries, and supporting financial administration within your component. Your work will directly impact the delivery of essential services, making it an excellent opportunity for individuals passionate about making a difference in the public sector.
About the Department
The Department of Public Service and Administration is committed to promoting effective governance and providing high-quality public services to all South Africans. It focuses on enhancing the capacity of the public sector to deliver services efficiently and effectively. Working within this department means being part of a mission that strives for transparency, accountability, and excellence in public service, ensuring that all citizens have access to the resources they need.
What You’ll Do
- Provide general clerical support services to ensure efficient office operations.
- Record, organize, store, capture, and retrieve correspondence and data effectively.
- Update registers and maintain statistics to keep accurate records.
- Handle routine inquiries and provide information as needed.
- Manage document distribution and maintain a systematic filing system.
- Assist in typing letters and other correspondence when required.
- Maintain personnel records and manage attendance and leave registers.
- Support supply chain management and financial administration within your component.
- Capture and update expenditure records and verify travel claims for accuracy.
- Assist in arranging travel and accommodation for officials as necessary.
What You’ll Need
- A Senior/Grade 12 certificate or a relevant qualification.
- Understanding of clerical functions and practices with the ability to capture data and collate administrative statistics.
- Proficiency in computer literacy, including knowledge of basic financial operating systems (SAP).
- Good communication skills with a focus on client orientation and customer service.
- Ability to work collaboratively within a team and maintain positive interpersonal relations.
- Basic problem-solving and analytical skills to navigate challenges effectively.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Senior/Grade 12 certificate or relevant qualification.Knowledge of clerical functions, practices as well as the ability to capture data and collate administrative statistics.
Computer literacy.
Knowledge of basic financial operating systems (SAP).
Knowledge of working procedures in terms of the working environment.
Basic knowledge of problem solving and analysis.
Good communication skills.
Client orientation and customer focus.
Ability to work in a team and have good interpersonal relations.
Job Duties
Render general clerical support services.Record, organize, store, capture and retrieve correspondence and data.
Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type letters and /or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain management support services within the component.
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Provide financial administration support services in the component.
Capture and update expenditure in the component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
