About the Role
The Department of Public Service and Administration is looking for a skilled Deputy Director: Office Support to join their team in Mmabatho. This role is pivotal in ensuring that the office of the Provincial Head runs smoothly and efficiently, ultimately contributing to the effectiveness of public service delivery in the North West province of South Africa. As a Deputy Director, you will coordinate essential planning matters, manage correspondence, and support the Provincial Head in various administrative capacities, making your work integral to the local community.
Your efforts in this position will directly influence governance and operational effectiveness within the provincial administration. By consolidating inputs for strategic and annual performance plans, you will help shape policies that impact the lives of residents in the region. This role is not just about administration; it is about making a tangible difference in the public service landscape of South Africa.
About the Department
The Department of Public Service and Administration plays a crucial role in enhancing the efficiency and effectiveness of public service operations across the country. Its mission is to foster a professional, accountable, and responsive public service that meets the needs of the community. Working here means being part of an organization dedicated to improving governance and ensuring that public services are accessible and of high quality for all citizens.
The department is committed to promoting representivity and affirmative action, making it a meaningful place to contribute to societal improvement and public welfare. As part of this dynamic team, you will have the opportunity to engage in significant projects that aim to enhance the lives of South Africans.
What You’ll Do
- Coordinate and report on planning matters within the office of the Provincial Head.
- Manage and consolidate inputs for strategic and annual performance plans and related reports.
- Handle queries, correspondence, and submissions efficiently.
- Oversee matters relating to portfolio committees, audit findings, and governance issues.
- Ensure effective records and document management within the office.
- Develop and maintain administrative systems to improve office efficiency.
- Provide executive support to the Provincial Head, including attending meetings and workshops on their behalf.
- Prepare briefing notes, reports, and presentations to aid in decision-making.
- Offer financial administrative support, including budget management and expenditure monitoring.
- Assist with human resource administration relevant to provincial operations.
What You’ll Need
- A relevant NQF level 7 qualification in Public/Business Administration or Management.
- Five (5) years of management experience in an administrative environment.
- A valid, unexpired driver’s license.
- Knowledge of public service policies and strategies, as well as administration processes.
- Understanding of HR information, government legislation, and financial management principles.
- Good interpersonal skills, along with analytical and problem-solving abilities.
- Excellent verbal and written communication skills.
- A strong focus on accountability and ethical conduct.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A relevant NQF level 7 in qualification in Public / Business Administration / Management.Five (5) years management experience in Administration environment.
The disclosure of a valid unexpired driver’s license.
Knowledge and understanding of applicable public service policies and strategies.
Understanding of administration processes.
Disciplinary knowledge of HR information.
Understanding of government legislations.
Knowledge of financial management and PFMA.
Knowledge of techniques and procedures for the planning and execution of operations.
Understanding of programme and project management.
Good interpersonal skills and analytical procedures.
Problem solving and analysis.
People and diversity management.
Client orientation and customer focus.
Excellent communication skills (both verbal and written).
Accountability and ethical conduct.
Job Duties
Coordinate, consolidate and report on planning matters within the office of the Provincial Head.Coordinate and consolidate inputs for strategic and annual performance plans and related reporting requirements.
Manage and coordinate queries correspondence and submissions within the office.
84 Coordinate matters relating to portfolio Committees, referrals, audit findings, parliamentary queries, risk management and other governance matters relevant to provincial operations and ensure adherence to prescribed timelines and deadlines.
Ensure effective records and document management within the office.
Develop, maintain and improve administrative and management support systems that contribute towards the efficiency and effectiveness of the office of the Provincial Head.
Provide executive, strategic coordination and administrative management support to the Provincial Head.
Represent the Provincial Head at ate meetings, workshops and other engagements, where appropriately delegated.
Coordinate and record key decisions and resolutions, communicate these to relevant role players and monitor and follow up on progress regarding implementation.
Prepare and consolidate briefing notes, reports, presentations, submissions and other management information required to adequately support and prepare the Provincial Head for meeting, oversight engagements and other executive responsibilities.
Provide financial administrative support to the office, including determining and consolidating information regarding budgetary requirements and monitoring relevant expenditure matters.
Coordinate and support human resource administrative matters relevant to the office and Provincial Operations, within applicable delegations and prescripts.
