About the Role
The Department of Public Service and Administration is seeking a dedicated individual for the position of Deputy Director: Administrative Support and Coordination in the vibrant city of Bloemfontein. This role plays a crucial part in ensuring that the office of the executive authority runs efficiently and effectively, contributing significantly to the functioning of the public service in South Africa. You will be at the heart of administrative management, overseeing the coordination of activities that directly impact the community and the public sector.
In this role, you will manage the flow of documents, equipment procurement, and budget administration, among other vital responsibilities. Your efforts in streamlining operations will enhance the overall productivity of the executive authority’s office, ultimately benefiting the citizens who rely on these essential services. This is not just a job; it is an opportunity to play a pivotal role in shaping the public service landscape in Bloemfontein.
About the Department
The Department of Public Service and Administration is committed to transforming and improving the functions of South Africa’s public service. Its mission is to create an efficient, effective, and responsive public service that meets the needs of all citizens. By working in this department, you will be part of a team that strives to enhance the quality of public services and foster a culture of excellence and accountability.
What You’ll Do
- Manage administrative and coordination activities for the executive authority’s office.
- Develop, implement, and maintain systems for monitoring document flow.
- Oversee procurement and maintenance of office equipment.
- Administer the budget for the executive authority’s office.
- Provide logistical support and maintain a filing system.
- Manage the registry for the executive authority’s office.
- Liaise with internal and external stakeholders regarding relevant matters.
- Render executive council support services to the executive authority.
- Supervise and mentor staff within the administrative team.
What You’ll Need
- An appropriate Diploma or Degree (NQF level 6) in Public Administration, Business Administration, or a related field.
- A minimum of three years’ relevant experience in an administration/support environment below middle management level.
- A broad understanding of the functional areas within the executive authority’s portfolio.
- Proven management competencies and abilities.
- Knowledge of political and parliamentary processes in South Africa.
- Strong computer literacy skills.
- A valid driver’s license.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
An appropriate Diploma or Degree (NQF level 6) qualification in Public Administration/Business Administration or equivalent qualification.A minimum of three (3) years’ relevant experience in an administration/support environment below middle management (Assistant Director) / middle management level.
Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
Proven management competencies.
Working knowledge of the political and parliamentary processes in South Africa.
Computer literacy.
Valid driver’s license.
Job Duties
Manage the administrative and coordination activities within the office of the executive authority, including but not limited to, developing, implementing and maintaining systems to monitor and manage the flow of documents to, from and within the office of the executive authority, managing the procurement and maintenance of equipment and administering the budget in the office of the executive authority, managing logistical support, developing and maintaining a filing system and managing the registry for the office of the executive authority.Liaise with internal and external role-players with regard to matters relating to the portfolio of the executive authority.
Render an executive council support service to the executive authority.
Supervise employees.
