About the Role
The Administration Clerk position within the Security Management: Head Office in Johannesburg offers an excellent opportunity for individuals looking to contribute to the public service. This role is vital in ensuring that clerical support services are efficiently rendered, fostering a well-organized work environment that benefits not only the department but the community at large. By handling essential tasks such as correspondence management, record-keeping, and liaising with stakeholders, the Administration Clerk plays a key role in maintaining operational flow and supporting various internal functions.
Located in the bustling city of Johannesburg, this role is at the heart of a dynamic environment where every contribution makes a difference. Serving the public by supporting the security management framework, the Administration Clerk will engage with a variety of tasks that are crucial to the department’s mission. The work done here not only upholds the integrity of public service but also enhances the safety and security of the South African community.
About the Department
The Security Management: Head Office is dedicated to ensuring the safety and security of citizens and government assets. Its mission encompasses the development and implementation of effective security policies and strategies that protect public interests. Working in this department means being part of a team committed to fostering a secure environment for all South Africans, making it a meaningful place to contribute your skills and make an impact.
What You’ll Do
- Provide general clerical support, including organizing, storing, and retrieving correspondence and data.
- Update registers and maintain statistics relevant to the department’s operations.
- Handle routine inquiries and manage the distribution of documents to stakeholders.
- Maintain an efficient filing system and manage the incoming and outgoing document register.
- Assist in supply chain management by liaising with stakeholders for procurement needs and maintaining inventory of office supplies.
- Support personnel administration tasks, including managing leave and attendance registers.
- Facilitate travel and accommodation arrangements for department officials.
- Contribute to financial administration by capturing expenditure and verifying travel claims.
What You’ll Need
- A Grade 12 (NQF Level 4) certificate or equivalent qualifications.
- No previous experience required, making this an ideal entry point for those starting their careers.
- A clear criminal record with no pending cases against you.
- Knowledge of clerical duties and practices, including data entry and statistical collection.
- Familiarity with the legislative framework governing the Public Service.
- Strong communication and interpersonal skills, with a focus on teamwork and flexibility.
- Good planning, organization, and language skills, both verbal and written.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email to [email protected].
Requirements
A grade 12 (NQF Level 4) certificate or equivalent.No experience required.
No criminal record or any pending cases against you.
Knowledge and Skills: Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of work procedures in terms of the working environment.
Job Knowledge.
Communication.
Interpersonal relations.
Flexibility.
Teamwork.
Planning and organisation.
Language.
Good verbal and written communication skills.
Job Duties
Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Provide personnel administration clerical support services within the component: Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Provide financial administration support services in the component.
Capture and update expenditure in component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
