About the Role
The Department of Public Service and Administration is seeking a dedicated Administration Clerk to join its team at the Far East Rand Regional Office. This role is crucial for the smooth operation of administrative functions, ensuring that clerical support services are delivered effectively. Based in the vibrant city of Ekurhuleni, this position allows you to contribute to the public service sector, helping to enhance the efficiency and effectiveness of government jobs in South Africa.
As an Administration Clerk, you will play a vital role in supporting various administrative tasks that keep the office running smoothly. Your contributions will not only help manage day-to-day operations but also serve the community by facilitating essential government services. Every document you handle and every call you take will help ensure that the public receives the support they need, making a meaningful difference in people’s lives.
About the Department
The Department of Public Service and Administration is committed to promoting good governance and enhancing the quality of public service delivery across South Africa. It plays a crucial role in developing policies and systems that support effective public administration, ensuring that citizens receive efficient services. Working in this department provides an opportunity to be part of a larger mission that strives for excellence in public service, making it a rewarding environment for anyone passionate about contributing to the community.
What You’ll Do
- Provide general clerical support services such as recording, organizing, and storing correspondence and data.
- Update and maintain registers and statistics relevant to the office operations.
- Handle routine enquiries and provide information to stakeholders.
- Manage the filing system and ensure documents are easily accessible.
- Type letters and correspondence when required.
- Assist with procurement processes by obtaining quotations and maintaining stock control of office supplies.
- Maintain personnel records, including leave and attendance registers.
- Provide financial administration support, capturing expenditure and managing petty cash.
What You’ll Need
- A minimum of a Grade 12 (NQF Level 4) certificate or equivalent.
- No prior experience is required, making this a great entry point for those new to the public service.
- A clear criminal record or no pending cases.
- Knowledge of clerical duties and data capturing.
- Strong communication skills, both verbal and written.
- Good interpersonal skills and the ability to work well within a team.
- Flexibility and good planning and organizational skills.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
A grade 12 (NQF Level 4) certificate or equivalent.No experience required.
No criminal record or any pending cases against you.
Knowledge and Skills: Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of work procedures in terms of the working environment.
Job Knowledge.
Communication.
Interpersonal relations.
Flexibility.
Teamwork.
Planning and organisation.
Language.
Good verbal and written communication skills.
Job Duties
Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Provide personnel administration clerical support services within the component: Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Provide financial administration support services in the component.
Capture and update expenditure in component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
