About the Role
The Department of Public Service and Administration is seeking dedicated individuals for the position of Administration Clerk in Pretoria. This role is crucial for supporting the administrative functions within the Northern Corridor, ensuring that vital clerical tasks are carried out efficiently. By joining this team, you will contribute to the smooth operation of public service, playing an important part in serving the community and enhancing the efficiency of governmental processes.
As an Administration Clerk, you will be part of a dynamic work environment where your contributions directly impact the functionality of services provided to the public. This position is perfect for those who are looking to start their journey in government jobs and make a real difference in South Africa. Your work will help facilitate communication and ensure that records and data are managed effectively, ultimately supporting the mission of public service.
About the Department
The Department of Public Service and Administration is committed to fostering a professional and efficient public service that meets the needs of South African citizens. The department’s mission includes the promotion of a skilled workforce and the enhancement of service delivery across various sectors. Working here means engaging with passionate colleagues who share a common goal of improving the lives of individuals in the community through dedicated public service.
What You’ll Do
- Provide general clerical support services, including data capturing and correspondence management.
- Maintain and update registers and statistics relevant to the department’s operations.
- Respond to routine enquiries and manage the distribution of documents to stakeholders.
- Organize and maintain the filing system for efficient record-keeping.
- Support supply chain management by liaising with vendors and processing procurement requests.
- Assist in personnel administration, including maintaining attendance and leave registers.
- Help with financial administration, ensuring expenditure is accurately captured and processed.
- Manage telephone accounts and petty cash for the component.
What You’ll Need
- A Grade 12 certificate (NQF Level 4) or equivalent qualification.
- Strong understanding of clerical duties and data capturing.
- Proficiency in computer operations and statistical collection.
- Knowledge of the legislative framework governing public service operations.
- Excellent verbal and written communication skills.
- Ability to work collaboratively in a team and adapt to various tasks.
- A clear criminal record with no pending legal cases.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
A grade 12 (NQF Level 4) certificate or equivalent.No experience required.
No criminal record or any pending cases against you.
Knowledge and Skills: Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of work procedures in terms of the working environment.
Job Knowledge.
217 Communication.
Interpersonal relations.
Flexibility.
Teamwork.
Planning and organisation.
Language.
Good verbal and written communication skills.
Job Duties
Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Provide personnel administration clerical support services within the component: Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Provide financial administration support services in the component.
Capture and update expenditure in component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
