About the Role
The Department of Public Service and Administration is seeking an Administration Clerk to join their team at the head office located in Central Corridor, Pretoria. In this vital role, you will provide essential clerical support that helps to streamline operations and improve efficiency within the public service. By assisting in various administrative tasks, you will contribute to the effective functioning of government services that impact the lives of South Africans every day.
This role is not just about paperwork; it’s about ensuring that the wheels of public service turn smoothly. Your efforts will support your colleagues and various stakeholders, thereby directly benefiting the community. The Administration Clerk position is perfect for individuals who are eager to make a difference in the public sector and contribute to the betterment of South Africa.
About the Department
The Department of Public Service and Administration is committed to promoting an efficient, effective, and accountable public service. Its mission encompasses ensuring that government services are accessible and beneficial to all citizens. By working in this department, you will be part of a larger initiative to foster transparency and promote good governance, making a meaningful impact on society.
What You’ll Do
- Provide general clerical support services, including the recording, organizing, and retrieving of correspondence and data.
- Update registers and maintain statistics to ensure accurate record-keeping.
- Handle routine inquiries and manage the distribution of documents to relevant stakeholders.
- Maintain an efficient filing system and manage the incoming and outgoing document register for your component.
- Assist with procurement processes, including obtaining quotations and managing office supply stocks.
- Support personnel administration by maintaining leave and attendance registers, as well as personnel records.
- Provide financial administration support by capturing and updating component expenditure and verifying travel claims.
- Manage petty cash and telephone accounts for the component.
What You’ll Need
- A Grade 12 (NQF Level 4) certificate or equivalent.
- No prior experience required; a willingness to learn is essential.
- No criminal record or pending cases against you.
- Knowledge of clerical duties and practices, including data capturing and statistics collection.
- Understanding of the legislative framework governing the Public Service.
- Strong communication skills, both verbal and written.
- Ability to work collaboratively with a focus on teamwork and flexibility.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email to [email protected].
Requirements
A Grade 12 (NQF Level 4) certificate or equivalent.No experience required.
No criminal record or any pending cases against you.
Knowledge and Skills: Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of work procedures in terms of the working environment.
Job Knowledge.
Communication.
Interpersonal relations.
Flexibility.
Teamwork.
Planning and organisation.
Language.
Good verbal and written communication skills.
Job Duties
Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and 216 statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Provide personnel administration clerical support services within the component: Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Provide financial administration support services in the component.
Capture and update expenditure in component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
