Deputy Director: Administration – Pretoria – Chief Operations Officer

About the Role

The Chief Operations Officer’s office in Pretoria is looking for a dedicated and professional Deputy Director: Administration. This vital role is integral to the smooth functioning of public service operations, ensuring that administrative and governance processes are efficiently managed. By providing comprehensive administrative support, you will play a key part in maintaining the integrity and effectiveness of various governance structures. Your contributions will directly impact how the office engages with stakeholders, fostering collaboration and enhancing service delivery across South Africa.

In this position, you will be at the heart of decision-making processes, offering secretariat support to the Management Committee and the Chief Operations Officer’s meetings. Your efforts will not only streamline operations but also ensure that the office meets its commitments to the community. The role is an exciting opportunity to engage with diverse aspects of public service, making a meaningful difference in the lives of South Africans.

About the Department

The Chief Operations Officer’s office is dedicated to ensuring that public service operations run smoothly and efficiently. This department plays a crucial role in overseeing various initiatives and ensuring that the government meets its strategic objectives. Working within this department means contributing to a mission that values transparency, accountability, and excellent service delivery to the public, making it a rewarding environment for those passionate about contributing to the greater good.

What You’ll Do

• Provide administrative support to the Chief Operations Officer and the Management Committee (MANCO).
• Develop and maintain an integrated governance calendar, covering all relevant meetings and engagements.
• Organize and coordinate meetings, setting agendas, documenting minutes, and tracking resolutions.
• Support bilateral engagements with key stakeholders, ensuring effective communication and coordination.
• Monitor and follow up on action items from meetings, escalating unresolved issues to the COO.
• Manage submissions and correspondence, ensuring compliance with defined standards.
• Administer the Integrated Document Management System to track all incoming and outgoing documents.
• Compile quarterly reports on submissions processed and turnaround performance.
• Assist with financial management and budget control related to operational activities.

What You’ll Need

• A Senior Certificate along with a relevant Bachelor’s Degree or qualification at NQF level 6.
• A minimum of 3-4 years of middle management experience, preferably in an administrative role.
• Strong interpersonal skills and the ability to work collaboratively within a team.
• Excellent organizational and planning abilities, with the capacity to manage multiple projects simultaneously.
• Proficiency in computer applications and knowledge of public service regulations.
• Strong oral and written communication skills, with a focus on professionalism and confidentiality.

How to Apply

Please submit your application before the closing date as late applications will not be considered.