About the Role
The Chief Directorate: Administrative and Secretariat Support at the Gauteng Provincial Government plays a vital role in ensuring the smooth operation of governance structures that benefit the community. Based in the bustling city of Johannesburg, this position is pivotal in providing strategic leadership and oversight for the Executive Council’s administrative and secretariat support services. By coordinating high-level governance forums and facilitating collaboration across various government spheres, you become an integral part of a team that drives policy coordination and service delivery in South Africa.
This role matters not only for its administrative importance but also for its impact on the lives of citizens. The Chief Director will oversee the management of the Executive Council Programme, ensuring that meetings and sub-committees run efficiently and effectively. This is an opportunity to contribute to the governance framework that supports the Premier and heads of departments in making informed decisions that strengthen the governance landscape and improve public service delivery.
About the Department
The Gauteng Provincial Government is committed to enhancing the quality of life for its residents through effective governance and service delivery. The department’s mandate includes ensuring compliance with legislative requirements and fostering stakeholder engagement to coordinate policies that address the needs of the community. Working here means being part of a mission that prioritizes transparency, accountability, and service excellence, making a tangible difference in the lives of the people of Gauteng.
What You’ll Do
- Provide strategic leadership for the governance and secretariat support services of the Executive Council.
- Coordinate the planning and administration of Executive Council meetings and related governance structures.
- Oversee the preparation and distribution of agendas, cabinet submissions, and related documentation to ensure compliance with legislative requirements.
- Manage and improve the e-Cabinet system and records management processes for decision tracking.
- Facilitate collaboration and engagement among stakeholders across provincial, local, and national government.
- Monitor and report on the implementation of Executive Council decisions and programmes.
- Manage financial, human, assets, and operational resources of the Chief Directorate to enhance service delivery.
What You’ll Need
- An NQF Level 7 qualification in Public Administration, Public Management, Public Policy, Corporate Governance, or a related field.
- A postgraduate qualification (NQF Level 8) in a related field will be an added advantage.
- A minimum of 5 years of experience at a senior managerial level, particularly in secretariat and governance support services.
- Extensive knowledge of relevant legislation, including the RSA Constitution and Public Service Act.
- Strong analytical, communication, report-writing, and decision-making skills.
- A good understanding of the Gauteng Provincial Government environment and departmental mandates.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
An NQF level 7 qualification in Public Administration, Public Management, Public Policy, Corporate Governance, or related field.A postgraduate 194 qualification (NQF Level 8) in the related field will be an added advantage.
5 years of experience at a senior managerial level.
Extensive experience in Secretariat and governance support services, Executive support to the Gauteng Executive Council, Heads of Departments and executive decision- making structures, administrative management and coordination of governance processes.
Key Competencies: The successful candidate must demonstrate strategic leadership, governance and secretariat management, stakeholder and intergovernmental relations, policy development, programme coordination, and financial and people management capabilities.
Extensive knowledge of the RSA Constitution of 1996, Public Service Act and Regulations, PFMA, PAIA, POPIA, PAJA, National Archives and Records Service Act, and other relevant governance frameworks.
A sound understanding of the Gauteng Provincial Government environment, departmental mandates, business processes, strategic priorities, and governance structures is essential.
Strong analytical, communication, report- writing, negotiation, decision-making, monitoring and evaluation, and compliance management skills are required.
Job Duties
Provide strategic leadership and oversight of Executive Council governance, administrative and secretariat support services to ensure the effective functioning of the Executive Council, Heads of Department forums and related governance structures.Coordinate and manage the Executive Council Programme, including the planning and administration of Executive Council meetings, Sub- Committees, the Premier's Coordinating Forum, Head of Department Forum, Makgotla and other intergovernmental structures.
Oversee the content design preparation, quality assurance, management and distribution of agendas, cabinet submissions, resolutions, minutes and related governance documentation, ensure compliance with legislative, policy and information security requirements.
Manage the implementation and continuous improvement of the e-Cabinet system, EXCO records management processes and decision-tracking mechanisms to support accountability and monitoring of Executive Council resolutions.
Provide integrated administrative, logistical, protocol and executive support services for high-level governance forums and meetings.
Facilitate collaboration and stakeholder engagement across provincial, local and national government spheres to strengthen policy coordination and service delivery.
Oversee the monitoring and reporting of the implementation of Executive Council decisions and programmes.
Effectively manage financial, human, assets, information and operational resources of the Chief Directorate to promote excellent service delivery.
ENQUIRES : Ms Sylvia Mtshali Tel No: (011) 355 6280
