About the Role
The Department of Finance is seeking an Assistant Director: Income & Expenditure Control to join their dedicated team in Johannesburg. This role plays a crucial part in ensuring the financial integrity of government operations. Your responsibilities will directly impact the community by contributing to the effective management of public funds, thus promoting transparency and accountability in public service. As part of a dynamic environment, you will work closely with various stakeholders to facilitate the processing of grant claims and invoices, ensuring that all financial transactions align with regulations and best practices.
In this position, you will oversee the verification processes of claims and invoices, manage documentation, and ensure compliance with procurement regulations. Your expertise will help maintain the financial health of the department, allowing for the efficient delivery of services to the community. By taking on this role, you will not only enhance your professional skills but also make a tangible difference in the lives of South Africans.
About the Department
The Department of Finance is committed to providing leadership in the management of public finances. It plays a pivotal role in promoting economic stability and growth within South Africa. The department’s mission is to ensure fiscal discipline, promote transparency, and enhance accountability in government financial management. Working here means being part of a team that values integrity and strives for excellence in public service.
What You’ll Do
- Monitor and verify grant claims and invoices related to operational goods and services.
- Ensure the Financial Authorization form is properly signed and matches the corresponding invoice details.
- Facilitate timely payments of claims while ensuring all necessary documentation is compliant with procurement regulations.
- Manage invoices through SAP, checking for validity and accuracy.
- Address supplier and internal stakeholder queries regarding payments.
- Supervise staff, ensuring performance management and discipline are maintained.
- Compile and update reports on payment exceptions and expenditure discrepancies for review.
- Prepare meeting packages and provide secretariat functions during departmental meetings.
What You’ll Need
- A Matric certificate plus a National Diploma/Degree in Finance, Cost & Management Accounting, or a relevant qualification recognized by SAQA.
- A minimum of 3-5 years of relevant experience in financial administration or management accounting.
- Knowledge of Public Financial Management Act, Treasury Regulations, and Division of Revenue Act.
- Proficiency in BAS & SAP systems.
- Strong planning, organizing, and execution skills.
- Excellent written and verbal communication skills.
- A valid driver’s license and ability to work under pressure.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Matric plus a National Diploma/ Degree in Finance/Cost & Management Accounting / B Com Accounting or any relevant qualification at NQF Level 6/7 as recognised by SAQA.A minimum of 3-5 years relevant experience at Admin Officer level within financial administration or management accounting environment.
Possession of a valid driver’s license.
The candidate should have knowledge of Public Financial Management Act, Knowledge of Treasury Regulations, Knowledge of Division of Revenue Act; BAS & SAP System.
Planning, organising and execution; knowledge management; strategic management and ability to manage conflict.
Competencies: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management.
Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
Personal Attributes: Good written and verbal communication skills.
Self-management.
Work well under pressure.
Good Interpersonal skills.
Negotiation skills.
Job Duties
Monitor and implement the verification of grant claims and invoices relating to operational / Goods and Services.Monitor if the Financial Authorization form is signed by relevant official and check if the name of the entity on the FA it corresponds with the invoice attached.
Monitor whether the contact, claim form, HSS for, claim progress payment and document check list are attached.
Monitor if the total amount on the FA, HSS form and claim.
Facilitate the payment of claims and invoices Ensure that all the documents are attached as per procurements regulations, quotation regulations, quotation, invoices, appointment letter and delivery note.
Monitor invoices on SAP for validity of the following: Tax Clearance Certificate, Vendor number, invoice amount and bank account.
Capture correct invoices on SAP in line with correct budget allocations .
Attend to suppliers’ queries and payment related queries from internal and external stakeholders.
Facilitate the scanning of claims from the E-Gov using SAP for payment purpose.
Pass a correcting journal on SAP for all misallocations identified through verification process.
Ensure the vendor number and vendor name, SAP account number, reference number, gross and net amount corresponds with the details on the invoice.
Compile and update exception report on payments paid within 15 and 30 days on a 150 weekly, monthly and quarterly basis and submit to the Senior State Accountant for review.
Monitor expenditure report for discrepancies for overspending and submit to the Senior State Accountant for review and inputs from budget holders.
Supervision of staff.
Maintenance of discipline.
Management of performance and development.
Ensure establishment, implementation and maintenance of efficient and effective communication arrangements.
Plan and allocate work.
Prepare meeting packages and perform secretariat functions during the meetings and presentations.
