About the Role
The Department of Public Service and Administration is seeking a dedicated individual for the role of Deputy Director: Administrative Support and Coordination based in Bloemfontein. This position is critical to ensuring the smooth operation of the office of the executive authority, directly impacting the effectiveness of public service delivery in the Free State. By managing administrative processes and providing logistical support, you will play a vital role in enhancing the efficiency of governance, ultimately benefiting the local community and the broader South African public.
In this role, you will oversee the development and implementation of systems that manage the flow of documents within the executive office. Your contributions will facilitate the procurement and maintenance of essential equipment, while also ensuring that the office operates within its budget. This is an opportunity to not only support the executive authority but also to contribute to a culture of accountability and transparency within government operations. The essence of public service lies in effective administration, and your work will be instrumental in fostering an environment that promotes these values.
About the Department
The Department of Public Service and Administration is committed to enhancing the capacity and effectiveness of public service in South Africa. With a mandate to drive service delivery and implement policies that ensure equitable access to services, the department plays a crucial role in shaping the relationship between government and citizens. Working here means being part of a team that values integrity, efficiency, and public accountability, all of which contribute to a better quality of life for South Africans.
What You’ll Do
- Manage administrative and coordination activities within the executive authority’s office.
- Develop and maintain systems to monitor and manage document flow.
- Oversee procurement and maintenance of office equipment.
- Administer the budget for the executive authority’s office.
- Provide logistical support and manage filing systems.
- Liaise with internal and external stakeholders regarding executive authority matters.
- Render executive council support services to the executive authority.
- Supervise and support team members within the office.
What You’ll Need
- An appropriate Diploma or Degree (NQF level 6) in Public Administration, Business Administration, or a related field.
- A minimum of three years’ relevant experience in an administrative or support environment at or below middle management level.
- Broad knowledge of functional areas related to the executive authority’s portfolio.
- Proven management competencies and skills.
- Understanding of the political and parliamentary processes in South Africa.
- Computer literacy and a valid driver’s license.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
An appropriate Diploma or Degree (NQF level 6) qualification in Public Administration/Business Administration or equivalent qualification.A minimum of three (3) years’ relevant experience in an administration/support environment below middle management (Assistant Director) / middle management level.
Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
Proven management competencies.
Working knowledge of the political and parliamentary processes in South Africa.
Computer literacy.
Valid driver’s license.
Job Duties
Manage the administrative and coordination activities within the office of the executive authority, including but not limited to, developing, implementing and maintaining systems to monitor and manage the flow of documents to, from and within the office of the executive authority, managing the procurement and maintenance of equipment and administering the budget in the office of the executive authority, managing logistical support, developing and maintaining a filing system and managing the registry for the office of the executive authority.Liaise with internal and external role-players with regard to matters relating to the portfolio of the executive authority.
Render an executive council support service to the executive authority.
Supervise employees.
