About the Role
The Department of Health is seeking a dedicated and detail-oriented individual to fill the role of Assistant Director: Financial Management based in Bloemfontein. This pivotal position plays a crucial role in ensuring the financial integrity and accountability of health services in the region. By managing financial operations, the successful candidate will contribute to the efficient allocation of resources, which is essential for maintaining and improving public health services across Free State and beyond.
In a community where access to quality healthcare is paramount, the Assistant Director will oversee a variety of financial tasks, including managing cash flow, monitoring expenditures, and ensuring compliance with financial regulations. This position not only supports the financial stability of the Department but also has a direct impact on the community’s well-being by facilitating timely and effective healthcare delivery.
About the Department
The Department of Health is committed to providing comprehensive healthcare services to all South Africans. With a focus on improving health outcomes and ensuring equitable access to healthcare, the department operates through various hospitals and health facilities across the country. Working for the Department of Health means being part of an organization that values public service and strives to enhance the quality of life for its citizens.
Joining this department means contributing to a meaningful mission—ensuring that every individual has access to the healthcare they deserve. With a strong dedication to transparency, accountability, and community engagement, the Department of Health fosters a work environment that empowers employees to make a real difference in the lives of others.
What You’ll Do
- Manage cashiering and banking services, ensuring compliance with financial prescripts.
- Monitor and review the collection and safekeeping of all monetary transactions.
- Oversee the banking procedures and perform bank reconciliations to ensure accuracy.
- Supervise the verification and allocation of payments received via electronic transfers.
- Lead debt management efforts, including liaising with debtors and determining payback conditions.
- Compile and distribute monthly invoices and statements to clients, monitoring revenue.
- Ensure the quality assurance of payroll transactions and oversee payroll certifications.
- Manage creditor reconciliations to guarantee timely and correct payments to service providers.
- Prepare interim and annual financial statements and safeguard source documents.
- Supervise and develop team members, ensuring an effective financial accounting service.
What You’ll Need
- A Grade 12 Certificate with a recognized National Diploma or Bachelor’s Degree/Advanced Diploma (NQF Level 7) in Financial Management.
- A minimum of 3 to 5 years of experience in Financial Management or a Senior State Accounting environment, including at least 3 years in a supervisory role.
- Knowledge of Human Resource Management legislation, Public Finance Management Act (PFMA), and Treasury Regulations.
- Proficiency in government financial systems, principles of financial accounting, and performance information management.
- Strong problem-solving, analytical skills, and a client-oriented focus.
- Excellent verbal and written communication skills, along with a commitment to accountability and ethical conduct.
- A valid driver’s license and experience with BAS (Basic Accounting System).
How to Apply
Please refer to the application instructions below.
Requirements
Applicants must be in a possession of a Grade 12 Certificate with a recognized National Diploma or a recognised Bachelor’s Degree /Advanced Diploma (NQF Level 7) in Financial Management.A minimum of 3 to 5 years experience in the Financial Management/Senior State Accounting environment, of which 3 years must be supervisory experience.
Skills and Competencies: Knowledge and understanding on Human Resource Management legislation, policies, practices and procedures.
Knowledge and understanding of Public Finance Management Act (PFMA), Treasury Regulations and Guidelines.
Understanding of departmental policies and procedures, government financial systems, principles and practice of financial accounting.
Understanding of framework for managing performance information.
Knowledge of business strategy transaction and alignment.
Problem solving and analysis.
People diversity management.
Client orientation and customer focus.
Excellent communication skills (both verbal and written).
Accountability and ethical conduct.
A valid driver’s license.
BAS experience.
Job Duties
Cashier, banking service and electronic payments.Monitor and review the procedures for the collection and safekeeping of all monies and compliance with the relevant financial prescripts.
Monitor and review the receipts and collection of monies to ensure that it is in accordance with the appropriate tariffs and properly recorder.
Oversee that banking of monies is done in accordance with the prescribed processes.
Oversee that bank reconciliations are performed and are correct.
Oversee the verification of the validity and allocation of payments received via electronic transfers.
Oversee the safeguarding of source documents and face value.
Debt Management.
Oversee the identification and accurate recording of debts owed to the Entity.
Liaise with debtors to determine payback conditions and time span.
Oversee the accurate allocation of monies received.
Monitoring and reporting on revenue: Compile and ensure the distribution of monthly invoices and statements to all clients.
Oversee and monitor income and review reconciliations.
Oversee and undertake the development of corrective measures when required.
Oversee and collate financial supporting 106 information for planning purposes.
Ensure completeness and accuracy of financial information.
Expenditure Management: Compensation of employees: Oversee the verification of the capturing of payroll transactions on the accounting system.
Oversee the quality assure of all payroll transactions.
Authorizes reimbursement transactions on the BAS accounting system.
Oversee the reconciliation of transactions (interface) on the payroll (PERSAL) with the accounting system (BAS).
Authorizes payments.
Oversee verification of information for payroll certification.
Goods and services: Oversee verification of source documents.
Oversee the quality assurance and verification of transactions on BAS.
Oversee the correct capturing of banking details on the accounting system.
Oversee creditor reconciliation (ensure that service providers are paid timely and correctly).
Reporting: Oversee the processing of information to determine expenditure.
Review and analyse expenditure reports.
Assist with the compilation of interim and annual financial statements of the entity.
Ensure the safeguarding of all source documents.
Supervise employees to ensure an effective financial accounting service including: General supervision of employees.
Allocate duties and do quality control of the work delivered by supervisors.
Advise and lead supervisors with regard to all aspects of the work.
Manage performance, conduct and discipline of supervisees.
Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
Develop, implement and monitor work systems and processes to ensure efficient and effective functioning.
