About the Role
The Department of Public Service and Administration is seeking a dedicated and proactive individual for the position of Assistant Director: Co-ordination Services. This role is based in the vibrant city of Pretoria and plays a crucial part in enhancing the effectiveness of government operations. As an Assistant Director, you will be instrumental in facilitating the coordination and consolidation of departmental reports, ensuring compliance with essential regulations and internal policies. Your contributions will directly impact the community by ensuring that the government functions smoothly and transparently.
This position requires a keen eye for detail and strong organizational skills, as you will coordinate secretariat services for management structures and maintain the scheduling of critical meetings. Representing the Unit in various proceedings, you will be the bridge between the department’s management and its stakeholders, ensuring that important information is communicated effectively. Your role is vital in promoting accountability and transparency within the public service, thus helping to build trust in government institutions.
About the Department
The Department of Public Service and Administration is dedicated to improving the efficiency and effectiveness of the public service in South Africa. Its mission is to foster a capable and accountable state that meets the needs of all citizens. Working within this department means contributing to a vision of a government that is responsive, transparent, and committed to serving the public good. Employees are driven by a shared purpose to enhance the quality of life for all South Africans.
What You’ll Do
- Facilitate the coordination and submission of departmental reports to oversight bodies, ensuring compliance with regulations and deadlines.
- Provide secretariat services to departmental management structures, including scheduling and coordinating meetings.
- Represent the Unit in meetings as required, maintaining effective communication with stakeholders.
- Monitor and implement the Unit’s operational plan, compiling reports on project visits and outreach programs.
- Coordinate initiatives such as Taking Legislature to the People (TLP) and oversee provincial and national outreach programs.
- Assist with budget planning and financial administration to support the Unit’s goals.
- Perform general office administration tasks and other duties assigned by the Deputy Director.
What You’ll Need
- A Grade 12 qualification plus a recognized National Diploma (NQF 6) in Social Sciences, Community Development, Communication, Public Management, or a related field.
- A minimum of 3 years of relevant experience in monitoring and evaluation, community development, communications, or administration.
- Strong leadership, written, verbal, listening, and interpersonal skills for effective stakeholder engagement.
- Excellent organizational skills and proficiency in relevant software for data management and report preparation.
- Strategic planning abilities to support the Unit’s performance and budget management.
- Demonstrated analytical skills for monitoring activities and providing updates to the Legislature and the Office of the Premier.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
Grade 12 plus a recognised National Diploma (NQF 6) in Social Sciences, Community Development, Communication, Public Management or a related field required.A minimum of 3 years of related experience required, especially in the areas of monitoring and evaluation, community development, communications and administration is necessary.
Skills And Competencies: Excellent leadership, written, verbal, listening, and interpersonal skills are essential for coordination functions and for engaging and liaising with stakeholders at all levels.
Serves as a critical link between clients and stakeholders, ensuring the effective communication of important information to programmes and other key stakeholders.
Strong organisational skills and proficiency in relevant software are required to support data management, report preparation, minute-taking, coordination of electronic and physical meetings, and the management of filing systems.
Strategic planning skills are 242 necessary for the planning, implementation, monitoring, and reporting of the Unit's performance, as well as for supporting the management of the Department's budget and financial matters.
Demonstrates strong reporting and analytical capabilities through monitoring activities, resolving issues, providing updates to the Legislature and the Office of the Premier, and conducting data collection and analysis.
Job Duties
Facilitate the coordination and consolidation of departmental reports for submission to oversight bodies and ensure compliance with applicable regulations, internal policies, and prescribed deadlines for the submission of reports and meeting minutes.Coordinate the provision of secretariat services to departmental management structures, maintain the scheduling and coordination of management meetings, and represent the Unit, where required, during meeting proceedings.
Review, implement, and monitor the Unit's operational plan and compile reports on project site visits and outreach programmes attended for submission to the Deputy Director and other executives.
Facilitate the coordination of Taking Legislature to the People (TLP) initiatives, oversight visits, and provincial and national outreach programmes, while monitoring the achievement of the Unit's objectives and targets.
Assist with budget planning, expenditure monitoring, and financial administration, and perform office administration functions and other duties assigned by the Deputy Director to support the effective functioning of the Unit.
