Assistant Director: Bids And Contract Administration – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated professional to fill the role of Assistant Director: Bids and Contract Administration in Pretoria. This position plays a crucial part in ensuring transparency and efficiency in the government procurement process, ultimately benefiting the citizens of South Africa. The successful candidate will engage in vital activities such as managing the acquisition process, attending bid meetings, and administering contract compliance, making a tangible impact on public service and resource allocation.

Working in Pretoria, a hub of government activity, this role offers you the chance to contribute to the effective management of public resources. By facilitating the bidding and contract administration process, you will ensure that the government operates smoothly and that the community’s needs are met through well-managed contracts. Your efforts will not only support the department’s objectives but also promote accountability and integrity in public service.

About the Department

The Department of Public Service and Administration is dedicated to enhancing the efficiency and effectiveness of government services in South Africa. Its mission is to ensure that public service is accessible, accountable, and responsive to the needs of all citizens. By working within this department, you will be part of a team committed to improving public administration and governance, reinforcing the values of democracy and service excellence.

What You’ll Do

• Manage the acquisition process effectively to ensure compliance with procurement policies.
• Attend and advise during Bid Specification Committee (BSC) and Bid Evaluation Committee (BEC) meetings.
• Provide secretariat support to the BSC and BEC, compiling submissions and reports.
• Administer contract compliance and facilitate the finalisation of contracts/SLA in consultation with Legal Services.
• Ensure timely payments to suppliers and service providers, maintaining open communication regarding contract status.
• Update the Commitment Register and ensure proper record-keeping of all contracts and relevant documentation.
• Respond to audit findings and support the Deputy Director in the Bid Adjudication Committee (BAC) activities.
• Engage in performance development and management of staff under your supervision.

What You’ll Need

• A three-year relevant post-matric qualification (NQF level 6) in fields such as Public Administration, Supply Chain Management, or Procurement.
• A minimum of three years of relevant experience in Supply Chain Management, particularly in Bids and Acquisition Management.
• Knowledge of procurement policies, regulations, and legislation governing Bids Administration and Acquisitions Management.
• Strong verbal and written communication skills, as well as proficiency in MS Office applications and BAS.
• Ability to work collaboratively within a team, demonstrating good interpersonal relations and problem-solving skills.
• Attention to detail and excellent numeric skills are essential for this role.

How to Apply

Please submit your application before the closing date as late applications will not be considered.