Administrative Officer: Travel Services – Johannesburg – Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Administrative Officer: Travel Services based in the bustling Johannesburg Regional Office. This essential role focuses on ensuring that travel services run smoothly and efficiently, directly impacting the operational capability of the department. By effectively managing travel bookings and financial processes, you contribute to the overall success of public service initiatives in South Africa, playing a vital part in the community’s development.

In this role, you will engage with various stakeholders to verify travel arrangements, manage invoices, and maintain compliance with financial regulations. Your efforts in ensuring that travel services are well-coordinated will enhance the ability of government officials to serve the community effectively. This position not only demands administrative skills but also offers a chance to make a meaningful contribution to how public services operate in Johannesburg and beyond.

About the Department

The Department of Public Works and Infrastructure is committed to providing a range of services that support the government’s infrastructure goals. Focused on facilitating sustainable development, the department plays a critical role in managing public assets and ensuring that infrastructure projects meet the needs of South Africans. Working within this department means being part of a mission that aims to enhance the quality of life for communities by delivering efficient public services and promoting economic growth.

What You’ll Do

• Receive and verify PW21 forms, ensuring they are correctly completed and dated.
• Verify budget allocation codes for the Public Works and Transport Entities (PMTE and DPW).
• Check compliance with all relevant systems and regulations.
• Ensure that verified PW21 forms receive orders and prevent duplication.
• Update the order book and submit travel bookings to the travel agent.
• Obtain necessary approvals for exceptions and deviations.
• Maintain and update spreadsheets to assist with financial statements for DPW and PMTE.
• Process and administer invoices received from the Travel Management Company (TMC).
• Reconcile invoices against commitment registers and ensure they meet compliance standards.
• Facilitate the timely payment of travel invoices and follow up on outstanding payments.
• Coordinate and compile both weekly and monthly statistics related to travel services.
• Provide administrative support for monthly, quarterly, and annual financial reconciliations.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Supply Chain Management, Logistics, or a related field.
• Relevant experience in the logistics or public service sectors.
• A valid driver’s license is an advantage.
• Strong knowledge of logistics, provisioning policies, and financial regulations, including the Public Finance Management Act (PFMA).
• Excellent organizational skills and attention to detail.
• Willingness to adapt work schedules to meet office requirements.

How to Apply

For Johannesburg, please refer to the application instructions below.