About the Role
The Department of Transport is looking for a dedicated Administration Officer to join their team in the Northern Corridor. This vital position plays a significant role in managing the administrative functions that ensure smooth operations within the office. By assisting the manager with reports and designing administrative systems, you will help maintain an effective records management process that is crucial to the department’s success. The work you do will directly impact the efficiency of traffic management services, ultimately contributing to the safety and well-being of the community in this region.
In your role as an Administration Officer, you’ll be based in an area known for its dynamic environment and essential public service initiatives. Your responsibilities will involve supervising administrative staff and ensuring that all tasks are executed in line with relevant legislation and policies. This position is not just about paperwork; it is about making a difference in the lives of South Africans by ensuring that the transport system operates smoothly and effectively.
About the Department
The Department of Transport is committed to providing an integrated, safe, and accessible transport system for all South Africans. Its mission includes promoting the efficient movement of people and goods while ensuring the sustainability of transport services. Working at the Department means being part of a team that is dedicated to improving the quality of life through effective transport solutions and policies that benefit the entire community.
What You’ll Do
- Assist the manager with report writing and administrative tasks.
- Design and implement efficient administrative systems for the office.
- Maintain effective records management and oversee filing of documentation.
- Supervise administration staff and ensure compliance with relevant legislation.
- Handle procurement of standard items and manage inventory.
- Collect, analyze, and compile information for the manager’s use.
- Record minutes and decisions from meetings and communicate updates to relevant parties.
- Draft documents and respond to internal enquiries efficiently.
What You’ll Need
- Grade 12/matric qualification.
- At least three years of experience in Administration or related fields.
- A valid code 08/10 driver’s license.
- No criminal record or pending cases.
- Strong planning and organizational skills.
- Excellent communication and customer service abilities.
- Proficiency in computer literacy and record-keeping.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
Grade 12/matric.Three-year experience in Administration/Auxilia services or relevant field.
No criminal record or any cases pending against you.
A valid code 08/10 driver’s licence Knowledge and Skills: Planning, Organising, 206 Customer service, Service delivery, Communication, Computer literacy, Administration Skills, Record keeping, Inventory management.
Job Duties
Assist the mana er with re ort within for the office.Design administrative systems for the office.
Maintain an effective and efficient records management.
Coordinate filing of documentation, correspondence.
Oversee all administrative tasks in relation to Traffic Management.
Supervise all administration staff.
Assist the manager with report writing for the office.
Ensures the safekeeping of all documentation are in line with relevant legislation and policies.
Renders administrative support services- Ensures the effective of information and documents to and from the office.
Responds to enquiries received from internal and Head Office.
Handle the procurement of standard items like stationary, refreshments etc for the activities of the manager and the unit.
Obtains the necessary signature on documents like procurement advice and monthly salary report.
Scrutinizes documents to determine actions/information/other documents required for meetings.
Collects and compiles all necessary documents for the manager to inform him/her on the contents.
Records minutes/ decisions and communicates to relevant role- players, follow-up on progress made.
Drafts documents as required.
Collects, analyses and collates information requested by the unit.
