About the Role
The Supreme Court of Appeal is looking for a dedicated Administration Officer to join their team in Bloemfontein. This vital role serves as the backbone of the court’s administrative functions, ensuring that operations run smoothly and efficiently. As an Administration Officer, you will be entrusted with the organisation and management of correspondence, data, and essential records that support the judicial process. Your contribution directly impacts the community by fostering an effective public service environment that enhances access to justice.
In this position, you will engage with various stakeholders, maintain filing systems, and oversee financial transactions. The work you do at the Supreme Court of Appeal not only supports the judiciary but also reinforces the principles of transparency and accountability in public service. Your efforts will help uphold the integrity of the legal system in South Africa, making a meaningful difference in the lives of citizens.
About the Department
The Supreme Court of Appeal is the highest court in South Africa, responsible for hearing appeals from all other courts in the country. Its mission is to ensure justice by providing a fair and impartial forum for the resolution of disputes. Working within this esteemed institution means contributing to a legacy of legal excellence and public service, where every employee plays a role in upholding the rule of law and fostering trust in the judicial system.
This department strives to embody the values of accountability, respect, and professionalism, making it an inspiring place to work. Those who join the Supreme Court of Appeal become part of a dynamic team committed to the highest standards of service to the public, ensuring that justice is accessible to all.
What You’ll Do
- Record, organise, store, capture, and retrieve correspondence and data.
- Update registers and statistics as needed.
- Handle routine enquiries and distribute documents/packages to stakeholders.
- Maintain the filing system for the component and manage incoming/outgoing registers.
- Authorise payments, receipts, and confirm deposits on the BAS system.
- Verify transactions and report any irregularities.
- Compile expenditure reports and maintain accurate gift registers.
- Oversee the recruitment, selection, and appointment processes within the Court.
- Support training needs assessment and implementation of training plans.
- Manage employee performance, conduct, and discipline.
- Develop and monitor work systems to ensure efficient functioning.
What You’ll Need
- National Diploma in Business Administration, Public Administration, or Public Management (NQF level 6) recognised by SAQA.
- Minimum of two years’ relevant experience, including internships or learnerships.
- Valid driver’s license is an advantage.
- Knowledge of departmental codes, policies, PFMA, and Public Service Regulations.
- Strong verbal and written communication skills.
- Proficient in computer literacy and problem-solving.
- Effective planning, organisational, and supervisory skills.
How to Apply
Applications can be sent via email to the address provided below.
Requirements
Applicants should be in possession of National Diploma in Business Administration/ Public Administration or Public Management qualification at NQF level six (6) as recognised by SAQA.A minimum of two (2) years’ experience including internship and learnership.
A valid drivers’ license will serve as added advantage.
Knowledge and skills: Departmental codes and policies, prescripts, PFMA, Public Service Regulation, Public Service Act and Batho Pele Principles.
Skilled in Communication (verbal and written, computer literacy, problem solving, analytical skills, Human Resources Management, Financial Management, planning and organisation skills and supervisory skills.
Job Duties
Record, organise, store, capture and retrieve correspondence and data, update registers and statistics, handle routine enquiries, distribute documents/packages to various stakeholders as required, keep and maintain 61 the filing system for the component, type basic letters and/or other correspondence when required, keep and maintain the incoming and outgoing register of the component, authorise payments, receipts and confirm deposits on the BAS system, verify transactions on the BAS system, identify loss within the office and report to the provincial office i.e.
fruitless and wasteful expenditure, unauthorised expenditure and irregular expenditure, compile expenditure reports and gift registers, ensure proper penalisation on the transcription invoices, quality assure S&T claims, cell phone claims, data claims, invoices (payment batches), payment register, receipts and receipt registers, ensure that suppliers are authorised on Logis, link suppliers with the correct responsibility and item, verify suppliers’ details on CSD report, verify the relevant annexures for compliance to local content and production, ensure that goods are captured in registers and databases, receive request for goods from end users, update and ensure the maintenance of the register of suppliers, ensure the implementation Conditions of Services, ensure the implementation of recruitment, selection and appointment process in the Court, monitor the submission of performance agreements, annual assessment and mid-year review, compile training needs, support the implementation of the training plan in the Court, ensure general supervision of employees, allocate duties and perform quality control on the work delivered by officials, manage leave of staff, advise and lead supervisees with regard to all aspects of the work, manage performance, conduct and discipline of employees, ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively, develop, implement and monitor work systems and processes to ensure efficient and effective functioning, address enquiries and provide advice and guidance on asset allocation and control.
