Administration Clerk – Upington – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Administration Clerk for the Greening and Livelihoods initiative, based in Upington, Northern Cape. This position plays a vital role in supporting the administrative functions necessary for enhancing community services and environmental sustainability. By ensuring that clerical processes run smoothly, you will contribute to the Department’s mission of improving the quality of life for South Africans through effective public service delivery.

As an Administration Clerk, you will engage with various stakeholders and provide essential clerical support that helps maintain the integrity and organization of administrative records. This role is not just about paperwork; it’s about enabling the Department to serve the community better, fostering an environment where every contribution counts toward a greener and more sustainable future.

About the Department

The Department of Public Service and Administration is committed to promoting effective governance and public service. Its mission encompasses enhancing the capacity of public institutions and ensuring that they operate efficiently to meet the needs of citizens. Working within this department means being part of a team dedicated to driving positive change and making a real difference in the lives of South Africans.

What You’ll Do

• Provide general clerical support services to the team.
• Record, organize, store, capture, and retrieve correspondence and information.
• Update registers and manage administrative tasks efficiently.
• Handle routine inquiries and manage communication through emails and phone calls.
• Distribute documents and packages to stakeholders as required.
• Maintain an organized filing system for the office.
• Type documents and correspondence when necessary.
• Keep a register of incoming and outgoing documents.
• Offer clerical support for supply chain management within the department.
• Liaise with internal and external stakeholders regarding procurement processes.
• Assist in maintaining the asset register of the component.
• Facilitate logistical support services, including travel and accommodation bookings.
• Provide financial administration support by capturing and updating expenditure records.
• Verify correctness of travel claims and submit them for managerial approval.

What You’ll Need

• A Grade 12 (NQF Level 4) certificate.
• Basic knowledge of Public Services Regulation and the Public Finance Management Act (PFMA).
• Understanding of procurement processes.
• Strong organizing and planning skills.
• Effective record-keeping abilities.
• Proficiency in computer skills and good communication.
• Excellent interpersonal relations skills and the ability to work with diverse groups.
• Capability to work independently and as part of a team under pressure.
• A responsible work ethic and conflict resolution skills.

How to Apply

Please submit your application before the closing date as late applications will not be considered.