About the Role
The Department of Correctional Services is looking for a dedicated individual to join their team as an Accounting Clerk in the vibrant city of Pretoria at the National Head Office. This crucial role involves providing essential clerical support to the Directorate of Management Accounting, ensuring that financial operations run smoothly and efficiently. Your contributions will directly impact the department’s ability to manage financial resources effectively, which is vital for maintaining the integrity of public service in South Africa.
As an Accounting Clerk, your work will help facilitate budget planning and expenditure monitoring, supporting the financial health of the department. This role is significant in ensuring compliance with audit regulations and financial policies, thereby contributing to the overall accountability and transparency in government operations. Your efforts will not only help the department but will also serve the broader community by ensuring that public funds are managed with care and diligence.
About the Department
The Department of Correctional Services plays a pivotal role in South Africa’s justice system, focusing on the rehabilitation and reintegration of offenders into society. It aims to ensure that correctional facilities are managed in accordance with the law, promoting a safe and secure environment for both inmates and staff. Working at the Department of Correctional Services means being part of a mission that prioritizes human dignity, social justice, and the protection of the public, making your contributions meaningful and impactful.
What You’ll Do
- Provide clerical support for the Management Accounting Directorate.
- Compile and coordinate administrative activities to enhance operational efficiency.
- Assist with budget planning and monitoring of expenditures.
- Capture and verify transactions within departmental systems as a user clerk.
- Ensure proper tracking, filing, and retrieval of documentation in compliance with regulations.
- Update and maintain the asset register and coordinate asset disposal processes.
- Support general office administration, including processing leave applications and claims.
- Manage inventory control and requisitioning of supplies.
What You’ll Need
- Grade 12 or equivalent qualification.
- No prior experience required; previous finance experience is an advantage.
- Proficiency in computer usage.
- Understanding DCS financial policies regarding claims and expenditures.
- Knowledge of the DCS uniform filing system and document formats.
- Strong written and verbal communication skills.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email to the designated address below.
Requirements
Grade 12 or equivalent qualification.No experience required.
Previous experience in finance environment will be an added advantage.
Computer Literate.
Competencies And Attributes: DCS financial policy regarding claims, expenditure, advances, payments, invoices, etc.
Knowledge of the DCS uniform filing system.
Knowledge of memoranda, fax and letter format.
Good written and verbal communication skills.
Job Duties
Render clerical support for the Directorate: Management Accounting.Compile and coordinate clerical activities to ensure smooth administrative operations.
Assist with budget planning and expenditure monitoring tasks where necessary.
Act as a user clerk responsible for capturing and verifying transactions within departmental systems.
Ensure proper tracking, filing and retrieval of all documentation in compliance with audit and financial regulations.
Assist in the updating and maintenance of the asset register.
Support asset verification processes, facilitate movement forms and help coordinate asset disposal procedures in compliance with policy.
General office administration support.
Maintenance of duty register.
Processing of leave applications.
Processing of miscellaneous personnel information pertaining to staff within the sub-directorate.
Processing of claims of staff.
Obtaining quotations.
Exercise inventory control.
Requisitioning of supplies.
Management of assets.
