About the Role
The Department of Higher Education and Training is seeking a diligent Supply Chain Clerk to join their Head Office. Based in Pretoria, this role plays a vital part in ensuring that the department’s supply chain operations run smoothly and efficiently. By providing essential clerical and administrative support, you will contribute to the broader mission of the department to enhance the quality of education and training across South Africa. Your efforts will directly impact the availability of resources needed for educational institutions, thereby improving the educational landscape for communities nationwide.
This position is not just about processing orders and managing databases; it’s about being an integral part of a team dedicated to fostering educational opportunities. As a Supply Chain Clerk, you will help streamline processes that affect the availability of crucial materials and services required for effective teaching and learning. This is an opportunity to be involved in public service, making a meaningful difference in the lives of learners and educators in South Africa.
About the Department
The Department of Higher Education and Training is committed to providing access to quality education and training that meets the needs of South Africa’s diverse population. The department’s mission is to enhance the skills and capabilities of its citizens, fostering a skilled workforce that can contribute to the nation’s socio-economic development. Working here means being part of a team that supports the growth of future generations through educational initiatives and resource management.
What You’ll Do
- Provide clerical and administrative support for supply chain management activities.
- Maintain and update the supplier database, including contractors.
- Register suppliers using the Coltech system.
- Request and receive quotations for purchasing.
- Process purchase orders and capture specifications in the electronic purchasing system.
- Support the bid consideration and contracts conclusion process with secretarial or logistical assistance.
- Compile draft documents as needed.
- Receive and verify goods from suppliers and capture them in registers.
- Issue goods to end users based on requests.
- Maintain a detailed goods register for accurate inventory tracking.
What You’ll Need
- A Matric certificate along with a recognised national diploma in Financial Management, Management Assistant, Supply Chain Management, or related fields.
- 1-2 years of experience in supply chain management or a similar role.
- Basic knowledge of financial operating systems, particularly Coltech.
- Familiarity with supply chain policies, procedures, and practices.
- Understanding of the Public Finance Management Act (PFMA), Treasury regulations, and relevant supply chain management prescripts.
- Strong communication skills, both verbal and written.
- Proficiency in computer literacy and report writing.
- Excellent planning and organisational skills, with the ability to offer exceptional customer care services.
How to Apply
Please refer to the application instructions below.
Requirements
Matric certificate plus a recognised national diploma in Financial Management / Management assistant / Supply chain Management or any other relevant qualifications.Knowledge of basic financial operating systems (Coltech etc.
).
1 -2 years’ experience in supply chain required.
Competencies: Basic knowledge of supply chain policies, procedures and practices.
Basic Knowledge and understanding of PFMA, Treasury regulations and applicable SCM prescripts.
Knowledge of demand and acquisition will be added advantage.
Knowledge and understating of legislative framework governing the Public Services.
Knowledge of procedures in terms of the working environment.
Knowledge of Coltech.
Knowledge of Department of Higher Education mandate.
Skills: Planning and organizing; Communication (Good verbal and written); Computer Literacy; Flexibility; Customer care services; Report writing.
Job Duties
Render Supply Chain Management clerical and administrative support.Update and maintain supplier (Including contractors) database.
Register suppliers on Coltech.
Request and receive quotations.
Capture specification on the electronic purchasing system.
Process purchase orders.
Issue and receive quotations.
Provide secretariat or logistical support during the bid consideration and contracts conclusion process.
Compile draft documents as required.
Place orders.
Receive and verify goods from suppliers.
Capture goods in registers databases.
Receive request for goods from end users.
Issue goods to end users.
Maintain goods register
