About the Role
The Department of Public Service and Administration is seeking a Senior Administrative Officer to join its dynamic team in Pretoria, Gauteng. This role is vital to ensuring the smooth operation of administrative functions within the department, contributing directly to the efficiency and effectiveness of public service delivery. As a Senior Administrative Officer, you will play a key role in financial management, budget preparation, and operational support, impacting the lives of many South Africans by enhancing the department’s ability to meet its strategic goals.
In this position, you will be at the heart of a dedicated team, working collaboratively to oversee financial processes and facilitate resource allocation. Your expertise will help ensure that the department operates within the framework of the Public Finance Management Act and adheres to Treasury regulations. Your work will not only support the internal workings of the department but also ultimately benefit the community by ensuring that public services are delivered efficiently and transparently.
About the Department
The Department of Public Service and Administration is committed to promoting an effective and efficient public service in South Africa. Its mandate includes the establishment of policies and procedures that govern the operations of public service institutions, ensuring accountability, transparency, and good governance. Working within this department offers the opportunity to contribute to meaningful change in the public sector, fostering a culture of integrity and professionalism that serves the needs of the community.
What You’ll Do
- Provide comprehensive financial management services to the department.
- Facilitate the preparation of the annual budget in line with legislative requirements.
- Compile and manage the Demand Management Plan (DMP) and Medium Term Expenditure Framework (MTEF).
- Oversee the effective utilization of funds and document procedures for fund management.
- Coordinate budgeting, audit, and financial functions to ensure compliance and efficiency.
- Administer procurement processes, ensuring transparency and fairness in sourcing goods and services.
- Compile and manage reports on Supply Chain Management (SCM) activities.
- Supervise and develop staff performance through individual performance agreements.
- Provide general office support and maintain communication with internal and external stakeholders.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Public Administration, Public Management, Business Administration, or a related qualification.
- At least 2 years of experience in an administrative environment.
- Strong knowledge of Public Service Regulations, financial procedures, and Treasury Regulations.
- Proficiency in computer literacy and various software applications.
- Excellent verbal and written communication skills, with strong analytical and problem-solving abilities.
- A valid driver’s license and the ability to work under pressure and in a team.
- A commitment to confidentiality, fairness, and respect in all interactions.
How to Apply
Applications can be submitted by hand delivery during office hours to the Office of the Chief Registrar of Deeds at 600 Lilian Ngoyi Street, Arcadia, Pretoria, 0083.
Requirements
Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management or relevant equivalent qualification.Minimum of 2 years’ experience in administration environment.
Job Related Knowledge: Public Service Regulations.
Financial procedures.
Treasury Regulations.
Basic Accounting System (BAS).
Job Related Skills: Computer Literacy.
Interpersonal skills.
Organising and Planning skills.
134 Communication (verbal and written).
Analytical skills.
Problem Solving skills.
Financial Management skills.
Report writing skills.
Confidentiality, fairness, respect and honesty.
Valid Driver’s License.
Work under pressure.
Teamwork.
Work extra hours.
Job Duties
Provide financial management services.Facilitates, plan, oversee, drive the timely and accurate preparation of the annual budget in line with Public Finance Management Act (PFMA), Treasury Regulations Strategic priorities weekly / monthly / quarterly.
Compile Demand Management Plan (DMP), Medium Term Expenditure Framework (MTEF), adjustment estimates and Estimated National Expenditure (ENE).
Oversee effective, efficient and economical utilisation of funds.
Document and communicate procedures for accessing and shifting of funds.
Coordinate budgeting, audit and financial functions.
Verify T&S and sundry and overtime payment.
Administer the procurements of goods and services.
Compile, manage and maintain the Demand Management Plan.
Facilitate Supply Chain Management services.
Facilitate monthly, quarterly and annual reporting on SCM related matters.
Control over safekeeping, utilisation and maintenance of all assets.
Ensure proper administration of sourcing and evaluation of quotations.
Capture and authorise of goods / services on LOGIS system.
Handle queries from internal and external clients relating to supply chain matters.
Render general office support services.
Supervise, motivate and develop staff through individual performance agreements.
Provide assistance in the developing / reviewing of operational plan.
Compile various submissions / memoranda and responses.
Attend to queries from Internal Audit.
Administer leave forms/attend to queries.
Make travel/conference bookings and confirmations.
Provide secretariat services.
Administer asset.
Maintain asset register.
Liaise with asset unit during asset verification.
Manage outgoing and on-going assets.
Allocate equipment to officials.
