Senior Secretary – Pretoria – Department Of Education

About the Role

The Department of Education is seeking a motivated Senior Secretary for its office in Pretoria. This vital role is instrumental in ensuring that the office runs smoothly and efficiently, ultimately contributing to the educational landscape of South Africa. As a Senior Secretary, you will be the backbone of administrative support to the manager, helping to foster a professional relationship with both internal and external stakeholders. Your efforts will directly impact the community by ensuring that educational initiatives are organised and communicated effectively.

In this position, your responsibilities will include managing the manager’s diary, coordinating meetings, and maintaining an orderly filing system for documents. Your role is essential not just for the office but also for the broader mission of the Department of Education to enhance the quality of education across the nation. By providing high-level secretarial support, you will help facilitate the smooth operation of educational programs and initiatives that directly benefit learners and teachers.

About the Department

The Department of Education is dedicated to providing high-quality education that is accessible to all South Africans. Its mission is to create an inclusive and supportive educational environment that fosters learning and personal growth for students at all levels. Working in this department means being part of a team that is committed to shaping the future of the country through education, making it a meaningful and rewarding experience.

What You’ll Do

• Provide secretarial and general administrative support to the manager
• Maintain a professional relationship with stakeholders and serve as the first point of contact for visitors
• Organise and manage the office’s environment, ensuring it is tidy and professional
• Handle incoming and outgoing calls, taking messages and directing them to the appropriate parties
• Manage and coordinate the manager’s diary, scheduling appointments and meetings
• Facilitate logistical arrangements for meetings, workshops, and travel itineraries
• Maintain a document management system, ensuring documents are filed accurately, both electronically and manually
• Quality assure submissions and reports, assisting with the consolidation of reports for the Directorate
• Provide secretariat support during meetings, including drafting minutes and following up on action items
• Perform other related duties as delegated by the manager

What You’ll Need

• Senior Certificate or equivalent qualification
• Understanding of the public sector operations
• Strong interpersonal and communication skills (both written and verbal)
• Good telephone etiquette and computer literacy (MS Word, MS Excel, MS PowerPoint, and MS Outlook)
• Ability to work independently, multi-task, and manage a high workload under pressure
• General office management skills and a willingness to learn quickly
• Strong planning and organisational skills, with attention to detail

How to Apply

Interested candidates should submit complete applications clearly reflecting the designation and applicable reference number to the relevant addresses as reflected below.