About the Role
The Department of Education is seeking a highly organized and efficient Senior Secretary to join their dedicated team in Pretoria. This pivotal role involves providing vital administrative and secretarial support to the Director of Psychosocial Support, ensuring smooth operations within the department. By managing the Director’s diary, coordinating meetings, and facilitating communication, you will play a crucial part in enhancing the effectiveness of public service. Your contributions will directly impact the community, helping to foster an environment where education and psychosocial well-being can flourish.
Located in the heart of Pretoria, this position offers you the chance to work within a department dedicated to improving the lives of South Africans through education and support services. Your role will not just be about administrative tasks; it will be about making a real difference in the lives of individuals who rely on these essential services. The Department of Education values commitment and professionalism, and as a Senior Secretary, you will embody these values on a daily basis.
About the Department
The Department of Education is committed to ensuring equitable access to quality education for all South Africans. Its mandate encompasses a wide range of educational services, including psychosocial support, which is vital for students and educators alike. Working within this department allows you to contribute to a mission that prioritizes the well-being and development of the nation’s youth, making a meaningful impact on society.
Joining the Department of Education means becoming part of a dedicated team focused on fostering learning and support. You will be engaged in initiatives that aim to create a nurturing educational environment, driving positive change within communities.
What You’ll Do
- Provide comprehensive secretarial and administrative support to the Director of Psychosocial Support.
- Manage the Director’s diary, scheduling meetings, appointments, and events efficiently.
- Handle incoming and outgoing correspondence, screening calls and directing inquiries as appropriate.
- Draft and route correspondence, submissions, reports, and presentations with precision.
- Coordinate meetings by preparing agendas, taking minutes, and following up on resolutions.
- Oversee document management, ensuring proper filing and compliance with departmental policies and records management requirements.
- Arrange travel and accommodation for the Director, processing related claims as necessary.
- Maintain logistical support for workshops, meetings, and stakeholder engagements.
- Ensure the office operates smoothly by managing supplies and administrative functions.
- Liaise with both internal and external stakeholders on behalf of the Director, fostering effective communication.
What You’ll Need
- A Senior Certificate or equivalent qualification.
- At least one year of relevant experience in providing secretarial or administrative support to senior management is advantageous.
- Strong knowledge of administrative procedures, departmental policies, and public service regulations.
- Ability to handle pressure, maintain confidentiality, and manage multiple tasks effectively.
- Excellent verbal and written communication skills, along with strong organizational and planning abilities.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
- A valid driver’s license is an added advantage.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email.
