About the Role
The Department of Employment and Labour is seeking a talented Office Administrator to join their team at the Provincial Office in East London, Eastern Cape. This role is crucial in ensuring the smooth operation of the office by providing essential receptionist and secretariat support to the Chief Directorate. As an Office Administrator, you will play a vital role in managing the director’s diary, facilitating resource coordination, and maintaining budgetary oversight. Your contributions will directly impact the efficiency and effectiveness of the Directorate, making a difference in the public service landscape.
Working in East London means being part of a community that values growth and public service. The Office Administrator will not only handle administrative tasks but also support the team in project monitoring and management information services. This position offers an opportunity to engage with various stakeholders and contribute to the overarching mission of the Department, fostering a better working environment for all.
About the Department
The Department of Employment and Labour is dedicated to promoting fair labour practices and enhancing the welfare of employees throughout South Africa. Its mandate encompasses a wide range of services, from ensuring compliance with labour laws to providing support and guidance on employment issues. By working in this department, you will be part of a committed team that strives to improve the lives of South Africans through effective public service initiatives.
Joining this department means being part of a mission-driven organization that values integrity, respect, and accountability. Your efforts will contribute to creating a more equitable workplace, making it a meaningful and fulfilling environment for you as an Office Administrator.
What You’ll Do
- Provide comprehensive receptionist support, including managing the director’s diary.
- Render secretariat services for the Directorate, ensuring effective communication and organization.
- Assist in monitoring and maintaining the budget and supply chain for the Directorate.
- Facilitate and coordinate all logistical and resource requirements for the Directorate.
- Deliver management information and records management services.
- Track and monitor project tasks, ensuring timely completion and efficiency.
What You’ll Need
- A National Diploma (NQF6) or Bachelor’s Degree (NQF7) in Office Management, Information Management and Technology, Public Administration, Business Administration, or related fields.
- A minimum of one year of functional experience in office administration or secretariat services.
- Strong knowledge of departmental policies and procedures, along with planning and organizational skills.
- Excellent interpersonal skills, telephone etiquette, and computer literacy.
- Effective verbal and written communication skills, along with problem-solving and project management abilities.
How to Apply
Please refer to the application instructions below.
Requirements
Three (3) year National Diploma (NQF6)/ Undergraduate / Bachelor Degree (NQF7) qualification in Office Management / Information Management and Technology; Public Administration; Business Administration, Business Management; Public Management.One (1) year functional experience in Office administration/ Secretariat services.
Knowledge: Departmental policies and procedures, Planning and organising, administrative procedures, Interpersonal relations Skills: Interpersonal, Telephone etiquette, Organizing, Computer Literacy, Communication (verbal and written), Listening, Problem solving, Project Management.
Job Duties
Provide a receptionist support to the Branch/ Office/Chief Directorate/Directorate including diary management for the Director.Render secretariat service for the office of the Directorate.
Assist in monitoring and maintaining the budget including the supply chain for the Directorate.
Facilitate and coordinate all logical and resource requirements of the Directorate.
Provide Management Information and records management services in the Directorate.
Track and monitor projects tasks within the Directorate.
